Asda Money and Mobile Operations and GovernanceAssistant

Asda; Leeds; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking company as an Operations and Governance Assistant, where your administrative skills will shine. This role involves managing purchase orders, supporting team collaboration, and ensuring smooth operations. With a hybrid working model, you can enjoy flexibility while contributing to a dynamic team. You'll have access to an excellent benefits package, including a company pension, well-being services, and a discount for colleagues. This is a fantastic opportunity to grow in a supportive environment that values diversity and inclusion.

Benefits

Discretionary Company Bonus

Company Pension up to 7% matched

15% Colleague Discount

Free Wellbeing Services

Excellent Parental Leave Policies

Qualifications

• Proven experience in an administrative or operations role.
• Strong organizational skills and attention to detail.

Responsibilities

• Process and track purchase orders, ensuring accuracy.
• Schedule and organize meetings, preparing agendas and minutes.

Skills

Administrative Experience

Microsoft Office Suite

Organizational Skills

Communication Skills

Task Prioritization

Tools

Procurement Software

Job description

Job Title

Asda Money and Mobile Operations and GovernanceAssistant

Location

Asda House

Employment Type

Full time

Contract Type

Permanent

Hours Per Week

37.5

Salary

Competitive salary plus benefits.

Category

Planning

Closing Date

8 May 2025

Key Responsibilities:

• Purchase Order Management:
  • Process and track purchase orders, ensuring accuracy and adherence to company guidelines.
  • Coordinate with suppliers and internal stakeholders to manage procurement activities.
  • Maintain up-to-date records of purchase orders, invoices, and related documentation.
• Meeting and Team Administration:
  • Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Organize and maintain team documentation, ensuring easy access and confidentiality.
• General Operations Support:
  • Assist with day-to-day operational tasks and ensure timely execution of administrative activities.
  • Act as a point of contact for queries from internal teams and external partners.
  • Contribute to improving administrative workflows and procedures.
  • Support the Day-to-Day Management, alongside the Collation and Regulatory Reporting of Cash Services and Gift Card
  • Support the wider team on BAU and Compliance requirements to ensure the team and partners adhere to Asda policies, audit and compliance processes.
• Team Collaboration:
  • Support cross-departmental initiatives by coordinating tasks and communication.
  • Assist in onboarding new team members and ensuring they have the tools and resources they need.

Qualifications and Skills:

Not all criteria are essential – we’re looking for a strong overall fit.

• Proven experience in an administrative or operations role.
• Proficiency in Microsoft Office Suite (e.g., Excel, Word, Outlook) and familiarity with procurement software or tools.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

Preferred Skills:

• Experience with purchase order processing and administrative support.
• Problem-solving mindset with a proactive approach to tasks.

Who you will work with:

• Asda Money & Mobile Product Owners
• Operations and Customer Service Teams
• Compliance and Risk Teams
• Third-party providers

Everything you'll love

To ensure we balance moments where we know we need to collaborate together and the need for flexibility, Asda has a hybrid way of working with a minimum 3 days a week in one of our Home Offices.Over and above this, each area of Asda may have additional requirements which may require spending more days in the office, visiting suppliers, stores or depots.

You will also get an excellent benefits package including:

• Discretionary company bonus
• Company pension up to 7% matched
• 15% colleague discount in store and online
• Free access to wellbeing services such as Wagestream, 24/7 virtual GP, counselling, health and dental cash plans and a 24/7 employee assistance helpline, alongside discounts across a range of services and activities, from airport parking, enhanced to theme parks and cinemas.
• Asda Allies Inclusion Networks – helping colleagues to make sure everybody is included and that our differences are recognised and celebrated
• Excellent parental leave policies, including maternity & adoption leave, paternity leave, shared parental leave, neonatal care leave, and support for those doing fertility treatments.

We want all colleagues to be able to bring their best and true selves to work, every day. Simply put, we want our colleagues to be Proud to be Asda and proud to be themselves