Asda Foundation Coordinator

Asda Stores Ltd; Leeds; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Discretionary company bonus

Company pension up to 7% matched 15%

Colleague discount in store and online

Wellbeing services access

Job summary

Asda Foundation is seeking a dedicated Foundation Coordinator to manage end-to-end grant administration, assess applications against criteria and support funding decisions. You will build relationships with Community and Customer Champions, and store colleagues, while ensuring accurate records and reporting across programmes.

You will engage with community groups, demonstrate impact, and share learnings through stories and case studies, contributing to ongoing programme development and

Qualifications

• Experience in administrative, community, charity, or customer service coordination.
• Strong organisation and prioritisation with multiple activities.
• Excellent attention to detail and data handling.
• Strong written and verbal communication skills.
• Experience building relationships with customers, colleagues or partners.
• Confidence with digital systems and MS Office.
• Good judgement handling information professionally.
• Interest in charities, community development or social impact.

Responsibilities

• Coordinate end-to-end administration of grant programmes and assess/apply criteria.
• Review applications against criteria and support funding decisions.
• Manage relationships with Community and Customer Champions and stores.
• Act as main contact for community groups and charities.
• Develop understanding of funded projects and share learnings.
• Follow up with funded organisations to demonstrate impact.
• Identify stories and case studies for internal/external comms.
• Maintain grant/organisation records and support reporting.
• Collaborate across Foundation and wider Asda to deliver campaigns.
• Support process improvements and digitalisation.
• Contribute to new Foundation projects and priorities.

Skills

Organisation

Attention to detail

Communication

Relationship building

Digital systems

Judgement

Adaptability

Tools

Microsoft Office

Job description

Job Title Asda Foundation Coordinator Location Asda House Employment Type Full time Contract Type Fixed Term Hours Per Week 37.5 Salary Competitive salary plus benefits. Category Clerical Services Closing Date 28 October 2026

Foundation Coordinator - Asda Foundation

At Asda Foundation, we're passionate about supporting communities and helping local organisations make a positive difference. As an Asda Foundation Coordinator, you'll play an important role in delivering our grant programmes, supporting community organisations across the UK and building strong relationships with Asda colleagues and Community and Customer Champions. You'll coordinate and assess grant applications from initial application through to award, making sure funding is distributed accurately, consistently and in line with our grant criteria. But the role goes beyond grant administration. You'll develop relationships with stores and community organisations; understand the difference our funding is making and help us bring that impact to life through great stories and case studies. You'll join a collaborative team and can contribute to the continued development of Asda Foundation, helping us improve how we work and how we support communities across the UK.

What you'll be responsible for

• Coordinating the end-to-end administration of Asda Foundation grant programmes, ensuring applications are assessed and processed accurately and consistently.
• Reviewing grant applications against agreed criteria and carrying out appropriate checks to support effective funding decisions.
• Managing relationships with Community and Customer Champions and store colleague, providing advice and guidance on Foundation programmes.
• Acting as a key point of contact for community groups and charities, providing a helpful and professional experience throughout their relationship with Asda Foundation.
• Developing a strong understanding of the communities and funded projects, identifying opportunities to share learning and best practice.
• Following up with funded organisations to understand the difference grants have made and help demonstrate the impact of Foundation funding.
• Identifying strong stories and case studies and working with colleagues to bring these to life through internal and external Foundation communications.
• Maintaining accurate grant and organisation records and supporting effective reporting on Foundation activity.
• Working collaboratively across the Foundation and wider Asda business to deliver campaigns, funding programmes and community activity.
• Supporting the continuous improvement and digitalisation of our processes, identifying opportunities to make them simpler and more effective.
• Contributing to new Foundation projects and priorities as our programmes and approach continue to develop.

What makes a brilliant Foundation Coordinator

• Community focused: You're genuinely interested in communities and understand the difference that charities, community organisations and local volunteers can make.
• Great with people: You're comfortable building relationships with lots of different people, from store colleagues and Community and Customer Champions to charities and community organisations.
• Organised and accurate: You can manage a busy workload, keep track of competing priorities and deadlines, and maintain a high level of accuracy and attention to detail.
• A confident communicator: You communicate clearly and positively, whether you're writing an email, speaking on the phone or presenting information.
• Curious about impact: You're interested in understanding what difference funding has made, asking the right questions and identifying stories that bring that impact to life.
• Comfortable making decisions: You can review information objectively, apply criteria consistently and use good judgement when something requires further investigation.
• Always looking for better: You're comfortable with change and enjoy finding simpler, more effective ways of doing things.
• A team player: You enjoy collaborating and sharing ideas, but you're equally comfortable taking ownership of your own workload and seeing things through.

What you'll bring

• Experience in an administrative, community, charity, customer service or similar coordination role.
• Strong organisation and prioritisation skills, with experience of managing multiple activities or cases at the same time.
• Excellent attention to detail and confidence working with processes, criteria and data.
• Strong written and verbal communication skills.
• Experience of building positive relationships with customers, colleagues, partners or external organisations.
• Confidence using digital systems and Microsoft Office applications, with the ability to learn new systems quickly.
• Good judgement and the ability to handle information professionally and appropriately.
• An interest in charities, community development, grant-making or social impact.
• Experience working with community organisations, grants or the charity sector would be useful, but isn't essential.

Everything you'll love

To ensure we balance moments where we know we need to collaborate together and the need for flexibility, Asda has a hybrid way of working with a minimum 3 days a week in one of our Home Offices. Over and above this, each area of Asda may have additional requirements which may require spending more days in the office, visiting suppliers, stores or depots.

You will also get an excellent benefits package including:

• Discretionary company bonus
• Company pension up to 7% matched 15%
• colleague discount in store and online
• Free access to wellbeing services such as Stream, 24/7 virtual GP, counselling, health and dental cash plans and a 24/7 employee assistance helpline, alongside discounts across a range of services and activities, from airport parking, enhanced to theme parks and cinemas.
• Asda Allies Inclusion Networks - helping colleagues to make sure everybody is included and that our differences are recognised and celebrated
• Excellent parental leave policies, including maternity & adoption leave, paternity leave, shared parental leave, neonatal care leave, and support for those doing fertility treatments.
• We want all colleagues to be able to bring their best and true selves to work, every day.
• Simply put, we want our colleagues to be Proud to be Asda and proud to be themselves

Asda is Reimagining Retail

It's hard for anyone to imagine how many different career possibilities there are at Asda. Ours is a big business, and beyond the roles you might be familiar with there are hundreds more you don't often get to see. In fact, because our business is changing we're creating new roles all the time! So take the time to look around.