Art & Luxury Sales Operations Coordinator

Cultural Signal; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Sotheby’s is seeking an experienced Seller Operations Coordinator to own the operational execution of sales in accordance with company policies while delivering high-quality client service. This dynamic role supports sales across a division (Luxury, Fine Art or Private sales) and requires meticulous organization, strong communication, and cross-functional collaboration.

The successful candidate will liaise with clients, shipping coordinators, cataloguers and regional offices to ensure smooth

Qualifications

• Degree in business administration or equivalent field preferred.
• At least 3+ years’ experience in business administration and/or client service.
• Exceptional client service skills including strong verbal and written communication.
• Competencies in legal, finance and/or project management.
• Operationally minded with an appetite for technology.
• Ability to multi-task, prioritize and manage challenging deadlines.
• Creative problem solver with ability to act quickly and effectively under pressure.
• Highly organized and detail oriented.

Responsibilities

• Collaborate with the wider business to address client enquiries and execute client transactions.
• Ensure all required legal and compliance documentation are on file.
• Liaise with clients and manage property throughout the sale cycle.
• Coordinate post-auction transactions including post-auction sales and account adjustments.
• Monitor and facilitate shipping, authentication, and cataloging as needed.
• Support inventory initiatives and work with departments to meet targets.

Skills

Client service

Communication

Multi-tasking

Organizational skills

Problem solving under pressure

Teamwork

Education

Degree in business administration or equivalent

Tools

Microsoft Office

Sotheby’s systems

SAP

Job description

Sotheby’s is seeking an experienced Seller Operations Coordinator to own the operational execution of sales in accordance with company policies while delivering high-quality client service. This dynamic role supports sales across a division (Luxury, Fine Art or Private sales) and requires meticulous organization, strong communication, and cross-functional collaboration.

The successful candidate will liaise with clients, shipping coordinators, cataloguers and regional offices to ensure smooth