Client Experience Coordinator Sotheby's · London operations

Cultural Signal; Greater London; Hybrid; GBP 32,000 - 43,000; Full time

Job summary

Sotheby’s is seeking a proactive Post-Sale Experience assistant to deliver timely, accurate service to clients by email and telephone. You will manage queries, coordinate with Post-Sale Shipping and internal teams to ensure smooth post-sale communications and documentation.

Ideal candidates will maintain confidentiality, communicate clearly, and work well with colleagues, while supporting day-to-day shipping activities and handling VAT refunds and receipts where needed.

Qualifications

• Calm demeanour and professional presentation under pressure.
• Exceptional oral and written communication skills.
• Strong client service orientation and responsiveness.
• Second European language is desirable.
• Good numeracy and data handling.
• Excellent organisational abilities and follow-through.
• Ability to work independently and with colleagues.
• High standards of confidentiality and discretion.
• Problem solving and resourcefulness in a post-sale environment.
• Experience working with SAP is preferable.

Responsibilities

• Manage and resolve client queries, complaints and special requests with professionalism and efficiency.
• Coordinate with Post-Sale Shipping and internal departments to ensure smooth post-sale communication and alignment
• Support Post-Sale Shipping by assisting with day-to-day activities within the team
• Triaging Freshdesk Tickets & Client Phone calls where appropriate.
• Ensuring Freshdesk Tickets are replied to in accordance with all Sotheby’s SLA’s
• Reporting on available shipping quotes and issuing to clients in a timely manner
• Processing VAT refunds and resale certificates
• Document management
• Generating payment links where required
• Assisting in the arrangement of client collections by coordinating with all relevant parties and providing lot location information to clients.
• Review the daily ship list, to ensure that all property is available for collection the following day
• Ensuring all calls are answered in a timely manner.
• Escalating of Freshdesk tickets to relevant departments
• Work in Collaboration with , Post-sale Shipping, Client Accounts Receivable Managers and Financial Team

Skills

Calm under pressure

Excellent communication

Client service

Second European language

Numeracy

Organisational skills

Independent working

Discretion/ confidentiality

Problem solving

Team collaboration

Tools

SAP

Job description

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

Responsible for timely and accurate Post Sale Experience task processing and the provision of high-quality client service, predominately via email/telephone.

RESPONSIBLITIES

• Manage and resolve client queries, complaints and special requests with professionalism and efficiency.
• Coordinate with Post-Sale Shipping and internal departments to ensure smooth post-sale communication and alignment
• Supports Post-Sale Shipping by assisting with day-to-day activities within the team
• Triaging Freshdesk Tickets & Client Phone calls where appropriate.
• Ensuring Freshdesk Tickets are replied to in accordance with all Sotheby’s SLA’s
• Reporting on available shipping quotes and issuing to clients in a timely manner
• Processing VAT refunds and resale certificates
• Document management
• Generating payment links where required
• Assisting in the arrangement of client collections by coordinating with all relevant parties and providing lot location information to clients.
• Review the daily ship list, to ensure that all property is available for collection the following day
• Ensuring all calls are answered in a timely manner.
• Escalating of Freshdesk tickets to relevant departments
• Work in Collaboration with , Post-sale Shipping, Client Accounts Receivable Managers and Financial Team

IDEAL EXPERIENCE & COMPETENCIES

• Calm demeanour, especially under pressure
• Well presented with a friendly, enthusiastic and welcoming disposition
• Exceptional oral and written communication skills
• Exceptional Client Service skills
• A second European language is desirable
• Good numeracy skills.
• Logical and practical thinking, with excellent resourcefulness and problem solving skills
• Highest standard of confidentiality, discretion and work ethic
• Ability to work both independently and to partner with colleagues
• Strong organisational skills and follow through
• Prior experience with SAP is preferable

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.