Archive Assistant - 6 Months FTC

Condé Nast; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

Competitive pension scheme

Private Healthcare

Corporate gym membership

Cycle-to-work scheme

Condé Nast Learning Hub

Employee Resource Groups

Job summary

A global media company in London seeks an Archive Assistant to manage library and archive operations. Key responsibilities include data entry, research support, and handling valuable materials. Candidates should possess a relevant degree and demonstrate meticulous attention to detail. Benefits include generous holiday, health perks, and professional growth opportunities within a dog-friendly environment. Applications are welcomed without AI assistance, emphasizing a personal touch.

Qualifications

• Experience working in an archive or library.
• Interest in history, fashion, photography, and archival practices.
• Fluent in English.
• Comfort with Excel, DAM software and digital databases; basic Photoshop
• Fluent in English.

Responsibilities

• Manage the upkeep of the archive and library.
• Perform data entry into the DAM system.
• Conduct directed research through digital and hand searches.
• Handle valuable and fragile materials with care.
• Scan negatives, prints, and magazine layouts for digitization.

Skills

Attention to detail

Basic Excel

Digital databases

Basic Photoshop

Excel

Fluent English

Education

Degree in fashion, photography, art history or archive-related field

Tools

Digital Asset Management (DAM) software

Digital databases

Job description

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler, Allure, AD, Bon Appétit and Wired, among others.

Location

London, GB

Role Summary

We supply research and images to various magazines and independent projects, assist with IP and licensing queries, and are responsible for the upkeep of the library and archive between the Adelphi offices and the Crown storage site in Stockwell. The role involves day‑to‑day archive and library operations, DAM upkeep, image scanning, and supplying research to other departments.

What you will be doing

• Upkeep of the archive and library (rehousing items, tracking book returns, maintaining collections)
• Data entry into our DAM system
• Undertaking directed research, via digital search or hand‑search
• Proper handling, retrieval and returning of valuable and fragile materials
• Scanning of negatives, prints and magazine layouts for digitisation (training supplied)

Who you are

• Possess a fashion, photography, art history or archive‑related degree and experience working in an archive or library
• Interested in history, fashion, photography and archival practices
• Meticulous with a strong eye for detail
• Comfortable using basic Excel, DAM software, digital databases, and possibly basic Photoshop
• Fluent in English

Benefits

• 25 days holiday plus bank holidays and extra days for relocation or volunteering
• Competitive pension scheme, Bupa Private Healthcare, season‑ticket loans and eye tests
• Wellbeing tools: core hours, 10 remote days, Employee Assistance Programme, corporate gym membership, cycle‑to‑work scheme
• Dog‑friendly office, discounts and magazine subscriptions
• Personal and professional growth via Condé Nast Learning Hub with courses in local languages
• Employee Resource Groups for community priorities

Next steps

Please upload your CV and cover letter/portfolio highlighting why you’d love the role and why you’re a great match. Applications will be reviewed by our talent team – we do not use AI‑assisted technology to screen applications.

Equal Opportunity Statement

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.