AR/AP Specialist

Lawhive; City Of London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A dynamic law technology firm is seeking an AR/AP Specialist to oversee billing, collections, and account payables. In this hands-on role, you will facilitate workflows across multiple entities and ensure seamless financial operations as the company scales. Ideal candidates will have experience in finance systems and a knack for problem-solving in a fast-paced environment. This position offers competitive benefits and a collaborative work culture.

Benefits

Meaningful early-stage equity

33 days annual leave

Pension contribution via Nest

20% off legal fees

Top-spec equipment

Regular team building activities

Qualifications

• Experience in Accounts Payable / Accounts Receivable roles, ideally in a fast-growth environment.
• Strong understanding of the invoice lifecycle and basic reconciliations.
• Highly organized and detail-driven.

Responsibilities

• Manage billing schedules, credit notes, and contract adjustments.
• Handle end-to-end AP processing for multiple entities.
• Maintain daily cash application and support cashflow forecasting.

Skills

Accounts Payable experience

Accounts Receivable experience

Detail-oriented

Finance systems usage (Xero, Payhawk)

Problem-solving

Tools

Xero

Payhawk

Excel/Google Sheets

Job description

About Lawhive

Our mission is to make the law accessible to everyone.

The legal industry is built on technology and process that hasn’t been updated in hundreds of years - that's why we've reinvented the entire model from the ground-up with our own bespoke AI operating system at the core.

Lawhive is a regulated law firm with an AI-native platform built to amplify expertise and revolutionise the way people practice law, leading to exceptional outcomes for clients and lawyers.

Lawhive Labs is how we bring this vision to life. It's our frontier lab that combines top engineering, design, AI and legal talent from around the world, joining forces to build the future of law.

We’re backed by top-tier investors including Google Ventures, Balderton Capital and TQ Ventures and in December 2024 we secured $40M Series A funding round to facilitate international expansion and to grow our team, representing one of the five largest Series A rounds in Europe for 2024.

We’re headquartered in London and in 2025 successfully launched in the US…and we’re just getting started.

Finance at Lawhive

We are a lean, high-impact finance organisation operating across the UK and US group structure - the engine room that keeps Lawhive moving with precision as we scale a first-of-its-kind global AI-native law firm. We partner deeply with every part of the business: product, engineering, legal operations, hr, talent, and the exec team. Our mandate is simple: build world-class, audit-ready, scalable finance architecture that can support hyper-growth and international expansion.

The next 12–18 months will bring some of the most challenging and meaningful work you’ll do in your career. We’re focused on:

• Designing and embedding the financial systems, controls and reporting infrastructure required for a multi-entity, multi-jurisdiction group (UK, US) on the path to audit and global scale
• Building real-time, decision-grade data - from cashflow to margins to unit economics - ensuring the business can make fast, high-quality decisions as we grow revenue and deploy capital
• Transforming acquired entities into a single, unified finance ecosystem with tight working‑capital discipline and deep operational control
• Implementing automation and intelligent workflows across payables, payroll, client-money compliance, tax, FP&A and revenue accounting to unlock leverage across the business
• Partnering with leaders to shape strategy, investment decisions, and the future of AI-enabled legal services

If you want a finance role where the bar is high, the problems are real, and the impact is visible across the whole company - this is it.

Role Overview

We are looking for an organised and proactive AR/AP Specialist to take ownership of core billing, collections, and account payables processes across the group. A key part of the role will be transitioning fin ops workflow from acquired entities into the central team. You will manage and execute invoicing, reconciliations, supplier payments, and cash application with accuracy and speed, keeping our financial operations running smoothly as we scale. You will ensure high operational discipline across AP and AR, while providing valuable support to the wider finance team during month-end close.

This is a hands on role suited to someone who enjoys process ownership, thrives in a fast paced environment, and wants to help build a reliable, scalable finance engine.

Key Responsibilities

Accounts Receivable

• Manage billing schedules, credit notes, and contract adjustments
• Monitor aged debt and run effective collection processes
• Reconcile AR balances and resolve payment discrepancies
• Maintain clean customer records and ensure audit ready documentation
• Partner with operational teams to improve billing accuracy and cashflow discipline

Accounts Payable

• Manage end-to-end AP processing for multiple entities, including invoice capture, coding, approvals, and payment scheduling
• Take full ownership of AP workflows transitioned from the acquired entity
• Manage supplier queries, maintain records, set up new vendors, and ensure strong internal controls
• Prepare payment runs and ensure timely settlement of liabilities
• Support continuous improvement and workflow automation (Payhawk, Xero)
• Reconcile AP balances and review outstanding items regularly
• Support expense management processes and policy compliance

Cashflow, Controls, and Month End Support

• Maintain daily cash application and support cashflow forecasting
• Reconcile AR and AP ledger accounts, bank accounts, supplier statements, expense cards and support month end close
• Assist in preparing journals for AR, AP, and other working capital movements
• Help embed scalable controls and contribute to process improvements
• Support Finance in rolling out new systems and automation projects
• Assist with accrual inputs, data checks, and month-end reporting packs
• Work closely with Senior Management Accountants and Finance associate to resolve queries and improve month-end processes

About You

• Experience in Accounts Payable / Accounts Receivable roles, ideally in a multi-entity or fast-growth environment
• Strong understanding of the invoice lifecycle, supplier management, AR collection, and basic reconciliations
• Highly organised, detail-driven, and comfortable owning end-to-end workflows
• Confident user of finance systems (Xero, Payhawk, Excel/Google Sheets)
• Comfortable communicating with suppliers, lawyers, and internal teams
• Proactive problem-solver who enjoys bringing structure to operational processes
• Interested in supporting broader finance activities (month-end, controls, integrations)

Interview process

• Introductory call with our Talent team
• 1:1 with your hiring manager & skills assessment
• Values interview with one of our Founders
• We offer!

UK Benefits:

💰 Meaningful early-stage equity at one of Europe’s fastest growing startups

✈️ 33 days’ annual leave (25 + bank holidays) plus your birthday off

💰 Pension contribution via Nest

💷 20% off legal fees through Lawhive

💻 Top-spec equipment – MacBook/Windows

⛳️ Regular team building activities and socials!

Diversity at Lawhive

At Lawhive, we know that diversity of thought is critical to delivering outlier outcomes. As such, we’re always working hard to ensure we build a diverse, inclusive team, and as we scale, we’ll only ever increase the focus we apply to this.