Apprentice - Recruitment Administrative Assistant (Medical & Dental)

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust; Doncaster; On-site; GBP 11,000 - 14,000; Part time

Benefits offered by this job

NHS Pension Scheme

Generous holiday entitlement

Health and wellbeing support

NHS Car Lease schemes

Staff discounts

Job summary

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is seeking an Apprentice to support recruitment administration for doctors across the Trust. You will help ensure timely, compliant processes and carry out essential administrative tasks to back recruitment managers. The role offers exposure to NHS Jobs, Trac, and ESR systems, with emphasis on equality and flexible working, within a supportive team environment.

Qualifications

• Strong interest in recruitment admin for medical staffing.
• Good communication and organisational skills.

Responsibilities

• Learn to manage the recruitment process for medical and dental staff using Trac/NHS Jobs and ESR.
• Ensure compliance with NHS Employment Check Standards and Trust procedures.
• Check GMC registration and qualifications for medical staff.
• Issue contracts of employment for medical staff.
• Maintain rotation records for Resident Doctors under Lead Employer arrangements.
• Provide advice on medical terms and conditions of service and related policies.
• Assist payroll data submissions and data quality across Trust systems.
• Provide general admin support and help with training staff.

Skills

Quick learner

Drive and enthusiasm

Job description

We are seeking a dedicated and enthusiastic Apprentice to join our our team. You will assist in providing a comprehensive, timely, and efficient recruitment admin service in relation to doctors across the Trust. The role focuses on ensuring best practices are followed in line with local and national terms and conditions of service, along with current legislation. At DBTH, we're on a mission to build a diverse, inclusive, and compassionate workforce. This role will play a crucial role in our hiring process, embodying the "DBTH Way" every step of the way. Your primary responsibility will be to provide efficient and excellent customer service to candidates, ensuring our recruiting managers receive top-notch support to efficiently meet our hiring needs. We are looking for someone who is quick learning, has drive and enthusiasm and is willing to go the 'extra mile' for our customer base. As an apprentice you will have time off the job each week in line with the Apprentice programme., By joining our team, you'll play a key role in supporting the recruitment and management of medical staff across DBTH. You will work in a collaborative and supportive environment, with opportunities for personal and professional growth.

• Learn to manage the recruitment process for medical and dental staff, using Trac/NHS Jobs, link to ESR, coordinate short-listing, and arrange interviews
• Ensure compliance with NHS Employment Check Standards and Trust procedures.
• Ensure medical staff are registered with the General Medical Council (GMC) and hold the necessary qualifications and certifications.
• Issue contracts of employment for medical staff.
• Maintain and update records of rotation details for Resident Doctors working under a Lead Employer arrangement.
• Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel.
• Send information to the payroll provider for the maintenance of contractual employment records on ESR and other Trust systems.
• Ensure high standards of data quality and accuracy, maintaining compliance with Trust standards and data protection protocols.
• Provide general administrative support, including dealing with queries, photocopying, filing, and assisting with equal opportunities monitoring.
• Assist with training staff within the department and contribute to departmental initiatives
  

  DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:

• o Extensive range of learning opportunities
• o NHS Pension Scheme
• o Generous holiday entitlement in line with Terms & Conditions
• o Comprehensive health and wellbeing support
• o NHS Car Lease schemes and a range of salary sacrifice scheme
• o Discounts on restaurants, getaways, shopping and finance through external providers