Apprentice Education & Practice Development Secretary

Transformation Unit; Gorleston-on-Sea; Remote; GBP 15,000 - 19,000; Full time

Job summary

James Paget University Hospitals NHS Foundation Trust is offering a 12-month Apprenticeship for an Education & Practice Development Secretary to support the Education Administration Team. The role involves coordinating courses, providing admin support, and handling communications.

Applicants must be 16+, have the right to work in England, and meet entry criteria for NHS apprenticeships. Hours are full time (37.5 per week) and the apprenticeship wage depends on experience.

Qualifications

• GCSEs including English and maths are required or equivalent.
• Experience working in an educational/training context is desirable.
• Proficiency with IT systems and MS Office applications.

Responsibilities

• Arrange courses and certificates for staff or apprentices.
• Prepare administration for courses.
• Provide general admin support after courses (phones, emails, filing).
• Arrange meetings and take minutes; manage follow-up actions.

Skills

Good communication

Enthusiastic

Self-motivated

Education

GCSEs incl English & maths

Tools

Microsoft Office

Excel

Job description

Main area Administration Grade Apprenticeship wage depending on experience Contract Apprenticeship: 12 months (fixed term) Hours Full time - 37.5 hours per week Job ref 177-CORP-8363145

Employer James Paget University Hospitals NHS Foundation Trust Employer type NHS Site James Paget University Hospital Town Gorleston Salary per annum, pro rata Closing 17/11/2026 23:59

The James Paget University Hospitals NHS Foundation Trust serves a population of around 250,000 people in the Great Yarmouth, Lowestoft and Waveney areas. The Trust provides an integrated hospital and community children’s service.
Patient and staff experience is important to us and these are the behaviours we live by:

• Putting patients first
• Aiming to get it right
• Recognising that everybody counts
• Doing everything openly and honestly

‘Prior consideration will be given to NHS At Risk staff within East of England'

Job overview

12 month apprenticeship opportunity covering Maternity Leave

Are you an organised, proactive and personable administrator looking for an opportunity to support education and training development? We are seeking an enthusiastic Education & Practice Development Secretary to join our Education Administration Team.

To apply for an apprenticeship candidates must:

• be aged 16 or above

• not be enrolled on another apprenticeship, or another DfE funded FE/HE programme, at the same time as any new apprenticeship they start

• spend at least 50% of their working hours in England over the duration of the apprenticeship

• have the right to work in England

• be a citizen of a country within the European Economic Area (EEA) (including other countries determined within the EEA or those with bilateral agreements), or have the right of abode in the UK, and have been ordinarily resident in the EEA (including other countries determined within the EEA or those with bilateral agreements),

• or a non-EEA citizen with permission from the UK government to live in the UK, (not for educational purposes) and have been ordinarily resident in the UK for at least the previous three years before the start of learning

This is an exciting role supporting the delivery of education, training and professional development activities across the organisation. You will provide comprehensive administrative and secretarial support to the Education & Practice Development Team, helping to ensure the smooth coordination of programmes, meetings, events and communications.

Main duties of the job

To provide administration support to the Education and Practice Development team, this will involve the following:

• Booking staff onto the courses and certificates following the course
• Administration preparation for courses
• Administration support following coursesGeneral day-to-day administration support such as answering the telephone, emails and filing
• Administration for meetings such as clinical skills

Working for our organisation

We want to attract the best and brightest people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your career with us. Our staff are central to everything we do, and we believe that investing in you is crucial if we want to enable you to reach your full potential.

Detailed job description and main responsibilities

The post holder will work within the administration support services within Education and Practice Development Department providing a high standard of administrative and secretarial service.

• Arrange meetings, prepare agendas, take minutes and initiate any follow up action which may be necessary
• Maintain a filing system
• Type all necessary letters, documents, reports and strategies required.
• Distribute all correspondence plus photocopy and shred as necessary

Person specification

Qualifications

• 4 GCSEs Grade A*-D including English and maths, or equivalent

Experience

• Administrative experience (ideally within a training or learning context)
• Experience with IT systems, including Microsoft Office and Excel

Skills

• Good communication skills and the ability to interact appropriately with training providers, team members, apprentices and all staff groups including managers
• Enthusiastic and self-motivated

The James Paget University Hospitals NHS Foundation Trust recognises the requirement to promote health and reduce ill-health. The Trust is committed to the principles of improving working lives through a number of initiatives such as job share, flexible working and the development of a culture of openness and transparency. The Trust is committed to ensuring that no job applicant or employee receives less favourable treatment on the grounds of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.

‘Prior consideration will be given to NHS At Risk staff within East of England'

Visa and Immigration

If you are applying for this role and would require visa sponsorship (including applicants currently in a sponsored post who wish to change employer), you should review the eligibility criteria set out by the Home Office on the gov.uk website:
https://www.gov.uk/skilled-worker-visa/your-job

The statement included within this advert is intended to support applicants in assessing their individual circumstances against the Home Office criteria and to ensure transparency within the recruitment process.

However, meeting these criteria does not guarantee that sponsorship will be offered. The availability of a Certificate of Sponsorship is subject to local recruitment conditions, including the number and suitability of applicants and whether the role is considered hard to recruit to at the time of advertisement.

Accordingly, in situations where there is a sufficient pool of suitable candidates who do not require sponsorship, it is unlikely that sponsorship will be provided.

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.