Airfield Ops Coordinator - Projects & Data Systems

Southport Aerospace Centre Inc.; Sefton; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Southport Aerospace Centre Inc. in Sefton, United Kingdom, seeks an Administrative Coordinator to support project management, tendering, asset, and maintenance management, and the business systems that drive operations.

You will analyze data sources to optimize workflows and implement best practices across our processes. Reporting to the Director, Airfield Services, you will coordinate tender packages, assist contract awards, maintain SOPs, and act as a super-user for document management and

Qualifications

• Minimum 3 years of administrative duties experience or equivalent mix of experience and education.
• Proficiency in Microsoft suite of business system applications.
• Experience in contracting and tendering would be considered an asset.
• Excellent time management and ability to prioritize work.
• Demonstrated written and verbal communication skills.

Responsibilities

• Develop, update and publish tender package in conjunction with project manager.
• Support contract award processes including: the creation of Bid Summary spreadsheet; receive, tabulate, and file bids; contractor notification; contract creation; maintain template documents.
• Coordinate meetings, document discussion and actions, develop and circulate agendas and minutes, prepare presentations, follow-up on actions list.
• Administer operational programs including: Airport Traffic Directives; Airport Safety Management System; Workplace Safety and Health.
• Act as super-user for Southport’s Document Management System and other business systems (Q-Pulse, SharePoint, InnRoad, etc.).
• Review feedback from surveys/metrics/reports and assess potential solutions; report to stakeholders and implement adjustments.

Skills

Written and verbal communication

Time management

Team collaboration

Analytical thinking

Tools

Q-Pulse

SharePoint

InnRoad

Microsoft Office

Job description

Southport Aerospace Centre Inc. in Sefton, United Kingdom, seeks an Administrative Coordinator to support project management, tendering, asset, and maintenance management, and the business systems that drive operations.

You will analyze data sources to optimize workflows and implement best practices across our processes. Reporting to the Director, Airfield Services, you will coordinate tender packages, assist contract awards, maintain SOPs, and act as a super-user for document management and