Admissions Officer

West Sussex County Council; Worthing; On-site; GBP 18,000 - 24,000; Part time

Job summary

Davison CE High School for Girls is seeking an Admissions Admin Officer to manage Year 6-7 transition and In-Year Admissions. You will be the first point of contact for families and handle end-to-end admissions processes. The role is fixed-term, term-time only, with flexible 3-4 days per week schedules.

Experience in schools and knowledge of admissions is desirable; full training will be provided. You will work with the Headteacher's PA and may assist with other admin tasks as needed.

Qualifications

• Experience in school admissions or admin role.
• Excellent organisational and communication skills.
• Proficient IT with MS Office and MIS databases.
• Ability to manage schedules and meet deadlines.

Responsibilities

• Manage end-to-end Year 6-7 transition and In-Year Admissions and Leavers.
• Coordinate admissions meetings with parents and staff.
• Maintain accurate student roll and on/off-roll notifications.
• Liaise with DSL and Local Authority for appeals paperwork.
• Carry out admissions admin tasks for the PA team.

Skills

Organisation skills

MS Office

MIS databases

Data entry

Communication

Education

Maths & English GCSEs A-C or equivalent

Tools

Bromcom

Job description

The Admissions Officer will be responsible for managing the Year 6-7 transition and In-Year Admissions and Leavers processes. This role requires effective organisation and administration of school processes, procedures and policies to help deliver the smooth running of the school's admissions. We are seeking an exceptionally well organised, efficient and professional individual to join our support staff team as an Admissions Admin Officer. As Admissions Admin Officer, you will be the first point of contact for prospective families, managing the end-to-end student admissions process. You may also be required to assist the PA team with any other administrative tasks as and when required. An experience of working in schools, with a knowledge of the admissions process, is desirable but not essential. Full training will be given. The post is a fixed-term, term time only position which can be managed flexibly, ideally over 3-4 days a week at fixed times to suit the individual. Safeguarding Statement Davison CE High School for Girls and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references., To work with the Headteacher's PA to undertake and be responsible for the admissions administration for both the In-Year Admissions (IYAs) and Y6 to 7 transition phase. To ensure background knowledge for all in-year admissions applications is collected from schools and shared with the Headteacher in order to accept/decline the waiting list requests, and to share that information with Heads of Year to facilitate admissions meetings. Coordinate admissions meetings and communicate effectively with parents/carers, school staff and the local authority. Maintain accurate student roll information and manage students joining and leaving the school. Complete all required on-roll and off-roll notifications (on school systems, WSCC online and in-school notification) and liaise with the DSL (Designated Safeguarding Lead) where appropriate. Prepare and collate documentation required for admissions appeals in liaison with the Local Authority Appeals Team, ensuring appeal paperwork is accurate, complete, and submitted within required deadlines. Maintain a record of in-year admissions and leavers and complete an analysis for the Headship Team. To undertake various other administrative duties as required to assist the PA team. To carry out any other duties as requested by the Headteacher.

• Maths & English GCSE at A-C or equivalent.
• Strong organisational and planning skills with the ability to prioritise workloads and meet tight deadlines.
• High level of IT skills with significant experience of working with MS Office, Excel and MIS databases.
• High level of accuracy and attention to detail for managing student records and data.

Desirable

• Experience of Admissions in school.
• Experience of using Bromcom within an educational setting (training will be provided).
• Qualification in Business Administration or similar.