Admissions Co-Ordinator

NHS; Haywards Heath; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading healthcare organization is looking for a dedicated individual to manage specialty waiting lists and provide excellent administrative support. The position requires both independent and team work to ensure patient-focused service. Candidates will transition to a Band 4 position after one year upon meeting competencies.

Qualifications

• Experience in administrative or customer service roles is essential.
• Evidence of championing diversity in previous roles is required.

Responsibilities

• Manage and book pre-operative assessments and surgery dates.
• Monitor and maintain elective inpatient waiting lists.
• Plan theatre cases efficiently.

Skills

Administrative experience

Customer service experience

Initiative

Job description

Job summary

The post holder will be responsible for the efficient management of the allocated specialty waiting list and maintaining government targets in accordance with the Patient Access Policy.

The post holder will at times be required to work unsupervised and on their own initiative, as well as working as part of the team with clinical, management and administration colleagues to deliver the highest standards of administrative support possible to help deliver a patient first service.

Main duties of the job

In the initial period of 12 months, the main duties of the post will be:

• Contact and book pre-operative assessments and TCI (to come in) surgery dates for patients, booking patients according to clinical and waiting time priority and in line with the patient access policy
• Utilise the patient administration system to produce letters which inform patients of the appropriate admission times, location, date, and eating/drinking instructions
• Monitor and maintain the elective inpatient waiting lists, adding patients to the list within 24 hours of a clinician request being received

After the initial 12 month period, the post-holder will progress to Band 4 once fully competent with the above and below duties:

• Plan theatre cases into theatre lists 6 weeks ahead, utilising a developed knowledge of surgical procedures, duration of operating times and theatre availability
• Fully utilise the available theatre lists and escalate any issues as needed

Please see further details in the attached Job Descriptions for the Band 3 aspects of the role and also the Band 4 aspects of the role. Successful candidates will transition to a Band 4 post, subject to meeting all competencies in the attached matrix after a period of one year in post.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Details Date posted

06 June 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £29,114 a year Per Annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

279-7137514-JUN25

Job locations

Princess Royal Hospital

Lewes Road

Haywards Heath

RH16 4EX

Job description Job responsibilities

Please see attached detailed Job Descriptions and Person Specifications. There is also a competency matric attached.

Job description Job responsibilities

Please see attached detailed Job Descriptions and Person Specifications. There is also a competency matric attached.

Person Specification Administrative/Customer Service Experience Essential

• Administrative/Customer Service Experience

Equality, Diversity & Inclusion Essential

• Evidence of having championed diversity in previous roles (as appropriate to role)
• Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification Administrative/Customer Service Experience Essential

• Administrative/Customer Service Experience

Equality, Diversity & Inclusion Essential

• Evidence of having championed diversity in previous roles (as appropriate to role)
• Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Princess Royal Hospital

Lewes Road

Haywards Heath

RH16 4EX

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Princess Royal Hospital

Lewes Road

Haywards Heath

RH16 4EX

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)