ADMINSTRATION COORDINATOR

University of Aberdeen; Aberdeen City; On-site; GBP 29,000 - 32,000; Full time

Job summary

The University of Aberdeen is seeking an organised administrator to provide professional support across the Directorate of Research, Innovation & Enterprise (RI&E), with a focus on the Postgraduate Research College (PGRC) activities and administration of training, meetings and travel.

You will respond to routine and non-standard enquiries, maintain records, manage finances and procurement, and prepare reports to support operational delivery.

Qualifications

• Provide professional administrative support across RI&E and PGRC activities.
• Manage meetings, training provision, travel, and financial/purchasing administration.
• Demonstrate high accuracy, discretion and independent working with strong IT skills.

Responsibilities

• Support PGRC activities and training administration.
• Coordinate directorate meetings and events.
• Maintain accurate records and prepare reports for operational decisions.
• Answer routine and non-standard enquiries from staff, students and external stakeholders.

Skills

Organisational skills

Communication skills

Customer service

Attention to detail

Education

Experience in administrative roles

Tools

Microsoft Office

University systems

Job description

This is an exciting and varied role providing professional and comprehensive administrative support across the Directorate of Research, Innovation & Enterprise (RI&E), contributing to the effective delivery of its services, activities and strategic priorities. The postholder will support a varied portfolio of work, with particular responsibility for Postgraduate Research College (PGRC) activities, the administration of training and development provision, directorate meetings and events, finance, purchasing and travel.

Acting as a key first point of contact for staff, students and external stakeholders, the postholder will respond confidently to routine and non-standard enquiries, provide clear and accurate procedural information, and ensure complex or sensitive matters are referred to the appropriate colleague or team. The role will work collaboratively across RI&E and with academic Faculties/Schools and Professional Services, coordinating activities and arrangements, maintaining accurate records and information, undertaking financial and budget administration, and preparing reports and other information to support effective operational delivery and decision-making.

The postholder will manage and prioritise a varied workload, working proactively and flexibly in response to changing priorities and demands. They will contribute to the continuous improvement of administrative systems, processes and ways of working, identifying opportunities to improve efficiency, consistency and the experience of colleagues and stakeholders.

The role requires a high level of accuracy and attention to detail, together with discretion, initiative and the ability to work independently and collaboratively. Excellent organisational, communication and customer service skills are essential, alongside confidence in using University systems, Microsoft Office applications and other digital tools to support effective administrative delivery.

Salary will be at the appropriate point on Grade 4, £28,763 - £31,861 per annum with placement according to qualifications and experience. The successful candidate will require to live and work in the UK.

Informal enquiries should be made to Rhiannon Thompson, Acting PGR College Manager, e-mail: [e-mail]

To apply online for this position visit https://www.abdn.ac.uk/jobs

Job Reference Number: RAI156S

The closing date for the receipt of applications is 9 November 2026

The Directorate of Research, Innovation and Enterprise embraces a diverse working environment and recognises the many benefits this can bring. Applications from individuals from across all of the equality protected characteristics are encouraged.