Administrator - Submarines

Rolls-Royce Corporation; Glasgow; On-site; GBP 14,000 - 21,000; Part time

Job summary

Rolls-Royce, Glasgow, is seeking an Office Administrator for a part-time, 18.5 hours per week role. The role covers front-of-house reception, daily office operations, and support to engineering teams, with responsibility for HSE and security tasks and liaison with the office landlord.

The successful candidate will handle administrative tasks, maintain filing systems, and support events and reports, while upholding confidentiality and security standards. A UK Security Check clearance is required.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook) for day-to-day tasks.
• Strong organisational skills and ability to manage multiple tasks.
• Previous administrative experience in office environments.
• Ability to handle confidential information with discretion.
• Eligible for UK Security Check clearance and UK nationality.

Responsibilities

• Reception duties including front of house and visitor access.
• HSE and Security responsibilities including audits and updates.
• Administrative support to onsite Engineering teams and related Derby site coordination.
• General admin tasks: meeting room management and office equipment maintenance.
• Liaise with Technical Administration team to ensure Rolls-Royce processes.

Skills

Microsoft Office

Word

Excel

Outlook

Tools

Administrative tasks

Job description

Administrator - Submarines Part Time (18.5 hours per week) Glasgow

Why join Rolls-Royce? At Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere. By joining Rolls-Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

In your role as Office Administrator, you will be responsible for managing the office reception and day-to-day operations of the facility, whilst also supporting the Engineering teams on local initiatives and administrative tasks. You will also take on HSE and security related responsibilities and be the main point of contact for the Office Landlord. The Office Administrator plays a critical role in maintaining a well-organised, productive work environment and serves as a central point of contact for both internal and external stakeholders.

What you will be doing:

• Reception duties including being ‘Front of house’, managing visitor access, local HSE and security inductions and car parking.
• HSE and Security responsibilities including raising, processing and resolving issues, communicating key updates, conducting audits and liaising with the key points of contact based at the main Derby site.
• Administrative support to the onsite Engineering teams and related teams based at the main Derby site. This could include raising purchase orders, assisting with IT account and equipment requests, maintaining stock control of consumable items such as stationery and PPE, maintaining both digital and physical filing systems for easy retrieval of information, assisting in the preparation of reports, presentations, and other documentation, support to events and away days.
• General administrative support such as meeting room management and coordinating the maintenance of office equipment.
• Liaise with the Technical Administration team in Derby to ensure Rolls-Royce processes are adhered to.

Position Qualifications:

• Proficient in office software applications such as Microsoft Office Suite (Word, Excel, Outlook) for efficient task management and communication.
• Strong organisational skills with the ability to prioritise tasks and manage time effectively in a fast-paced environment.
• Previous experience in administrative roles, showcasing competence in handling administrative tasks and office procedures.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Willingness to learn and adapt to new processes and technologies to support continuous improvement in administrative functions.
• Familiarity with security protocols and practices to protect confidential data and maintain organisational security standards.
• Takes responsibility for accuracy of own work with minimal rework.
• To work for Rolls-Royce Submarines you need to hold a Security Check (SC) clearance without any caveats to that clearance. Rolls-Royce will support the application for Security Clearance if you don’t currently already have this in place.
• Due to the nature of work the business conducts and the protection of certain assets, you must hold a UK nationality. Any dual nationals will require additional scrutiny and background checks prior to commencing work with RRSL.

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls-Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.

Rolls-Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.

Please be aware that the priority will be given to employees identified as being at high risk.

The professional level and salary of the position will be dependent on the skills and experience of the successful candidate This job is advertised at the grades shown, and this is the desired operating level for this role. We encourage applications from candidates with relevant experience from any grade.

Grade 4 - 6

Job Category Secretarial / Clerical

Rolls-Royce pioneers cutting-edge technologies that deliver the cleanest, safest and most competitive solutions to our planet’s vital power needs.