Administrator - Real Estate

TN United Kingdom; Bracknell; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Real Estate Administrator to manage their real estate portfolio effectively. This role involves overseeing lease administration, database management, and accounts payable, ensuring compliance with contract terms. The ideal candidate will possess strong analytical skills and a passion for accuracy, thriving in a fast-paced environment. You will have the opportunity to develop relationships with vendors and service providers while implementing procedures to enhance operational efficiency. Join a dynamic team where your contributions will directly impact the success of the organization.

Qualifications

• 1 year of experience in portfolio and operations management required.
• Strong analytical skills and attention to detail are essential.

Responsibilities

• Manage lease contracts and ensure compliance with terms.
• Prepare and distribute reports, maintaining accurate records.
• Coordinate with service providers and streamline operations.

Skills

Knowledge of North American real estate standards

Strategic thinking skills

Relationship management

Excellent written and verbal communication skills

Database use and maintenance

Basic accounting principles

Clerical and filing skills

Analytical and detail-oriented skills

Organizational skills

Ability to interpret leases and legal documents

Education

High School Degree or equivalent

Associate's Degree in Business or Accounting

Job description

Job Title: Real Estate Administrator

The Real Estate Administrator is responsible for real estate administration, account management, and operation of the company's real estate portfolio, including lease administration for Bracknell equipment, database management, accounts payable, and audit services.

1. Track and take actions to meet lease contract terms and conditions, and execute strategies for compliance, including recurring payment requirements.
2. Manage physical and database lease and contract files to ensure accurate, up-to-date records of institutional quality.
3. Design, prepare, and distribute monthly and quarterly reports accurately and timely, including ad-hoc reports.
4. Analyze office consumables and conduct audits, negotiating findings to ensure credits and charges are accurate.
5. Perform post checks, including scanning all invoices and remittances to accounts payable.
6. Maintain accounts receivable records for subleases and initiate reimbursement actions.
7. Review posts and send to the correct recipients.
8. Develop and implement procedures to improve and streamline operations and management of accounts for UK locations.
9. Coordinate with service providers and incorporate corporate information into the portfolio database.

Experience:

• Portfolio, program, operations, vendor, design & construction, facility, and client relationship management — 1 year required; 3 years preferred.

Education:

• High School Degree or equivalent required; Associate's Degree in Business or Accounting preferred.

Skills:

• Knowledge of North American real estate standards, processes, procedures, policies, metrics, and best practices.
• Strategic thinking skills with the ability to work with senior management and regional teams.
• Ability to develop and manage relationships with customers, vendors, and service providers.
• Excellent written and verbal communication skills.
• Knowledge of database use, maintenance, and structures.
• Basic accounting principles knowledge.
• Proficiency in office practices, clerical, and filing skills.
• Strong analytical and detail-oriented skills.
• Good organizational skills with the ability to work independently.
• Passion for accuracy and ability to work under pressure with high volume.
• Ability to interpret leases and legal documents accurately.

Physical and Mental Requirements:

• Primarily sedentary work within an office environment, with occasional standing and walking.
• Ability to analyze complex data, problem-solve, and communicate effectively.

WESCO International, Inc. is an Equal Opportunity and Affirmative Action Employer. We do not discriminate based on age, race, religion, color, handicap, sex, physical condition, disability, sexual orientation, gender identity, national origin, protected veteran status, or any other protected class.