Administrator - Purchasing

Options Resourcing Ltd; Coventry; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Private Medical Insurance

Annual Bonus

31 Days Holiday

Company sick pay scheme

Pension scheme

Job summary

Options Resourcing Ltd is looking for a Purchasing Administrator to join their team based in Southam. This role involves providing administration support for purchasing, production, and stores departments, ensuring that customer delivery requirements are met on time.

The successful candidate will raise purchase orders, liaise with suppliers, and maintain accurate records. A salary of up to £28,000 is offered along with 31 days of holiday and private medical insurance following probation.

Qualifications

• Previous experience in a similar administrative role.
• Excellent customer service and communication skills.
• Proficient typing and data processing abilities.
• Computer literacy with Microsoft Office and Sage Accounts.

Responsibilities

• Raise purchase orders for stock and non-stock items.
• Negotiate prices with suppliers and maintain accurate details in the system.
• Resolve discrepancies and stock queries with suppliers.
• Maintain purchase order spreadsheets and supplier accounts on Sage.

Skills

Customer service

Communication skills

Data processing

Sage Accounts

Attention to detail

Tools

Microsoft Office

Job description

An excellent opportunity for a Purchasing Administrator to join a global manufacturer based in Southam in their purchasing team. Reporting into the Purchasing Manager, you will be responsible for providing accurate and efficient administration support for purchasing, production and stores departments.

Benefits:

• Salary up to £28,000
• Hours of work - 8:30 - 17:00 Monday to Thursday and 8:30 - 16:00 Friday - 36.5 hours
• Private Medical Insurance after successful completion of a 6-month probationary period
• Annual Bonus - Company performance based.
• 31 Days Holiday (inclusive of Bank Holidays)
• Company sick pay scheme
• Auto-enrolment Pension

Duties and Responsibilities:

Working closely with the Purchasing Manager to ensure that all the below are achieved and maintained so that customer delivery requirements are met and on time.

• Raise purchase orders for both stock and non-stock items.
• Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products.
• Maintain accurate purchase price and supplier details on the system.
• Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies.
• Resolve stock queries with suppliers and our stores department i.e. Negative stock levels, Incorrect locations, stock levels etc.
• Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule.
• Create supplier accounts on the Sage system, making sure all relevant detail is added.
• Create part numbers and amend the part descriptions on Sage.
• Ensure stock items are updated with the correct buying price.
• Produce and action stock adjustments.
• Update bill of materials (BOMs) from update from production.
• Process internal works instructions, including swap abouts.
• Raise returns to suppliers.
• Chase purchase returns and maintain purchase returns spread sheet, keeping the Senior Buyer aware of any issues that arise.
• Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items.
• Answer the phone calls efficiently, redirecting calls, assisting callers or taking messages.
• Provide cover for other members of office staff during absence, holidays and when requested.

Skills & Experience Required:

• Previous experience in a similar role
• Excellent customer service, providing a friendly and courteous front of house image.
• Excellent communication and people skills
• Effective interpretation of instructions
• Proficient typing and data processing
• Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite
• Adaptable, flexible and capable of managing changing priorities and tasks.
• Conscientious and diligent with a keen eye for detail
• Self-motivated and capable of using initiative.
• High importance to attention to detail is a key point.