Administrator - Preston

Xeinadin; Preston; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Company Pension

25 days annual leave

Life Assurance

Enhanced family leave

Employee Assistance Programme

Discount platform

Cycle to work

Christmas closure

Job summary

Xeinadin is seeking an Administrator in Preston to support Directors and teams with efficient office operations. The role covers client engagement, compliance tasks, and general admin to keep the office running smoothly.

You will handle client records, AML checks, reception duties, and letters of engagement, ensuring accuracy and timeliness across day-to-day activities. A proactive, detail-oriented approach is essential.

Qualifications

• Deliver high-quality client service with a professional approach.
• Strong written and verbal communication skills.
• Highly organised with ability to prioritise deadlines.
• Proactive in problem solving and data handling.

Responsibilities

• Deliver exceptional client service in person and on the phone.
• Maintain client records and engagement letters, ensuring compliance.
• Perform receptionist duties and manage phone system.
• Provide secretarial support, including typing and engagement letters.
• Assist with company secretarial tasks and filings to Companies House.
• Handle ad-hoc duties like post runs and banking tasks.
• Ensure GDPR compliance and secure data handling.
• Manage billing and update registers.

Skills

Client service

Communication

Organisation

Attention to detail

MS Office

Tools

Microsoft Office

Job description

Vacancy Name

Administrator - Preston

Vacancy No

VN2435

Employment Type

Permanent

Duration

N/A

Location City

Preston

Location Country

United Kingdom

Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description

As an Administrator at Xeinadin, you will play a key role in supporting key Directors, Associate Directors, and the wider team, ensuring the smooth and efficient operation of our office. You will manage important administrative functions, including client engagement processes, compliance tasks, and office management duties. This role requires a proactive approach, excellent communication skills, and attention to detail to ensure high standards are maintained across all administrative activities.

Key Responsibilities

• Deliver exceptional client service, both in-person and over the phone, ensuring a positive and professional experience.
• Manage the maintenance of client records, including engagement letters, identification, and anti-money laundering documentation, ensuring regulatory compliance.
• Perform reception duties, such as greeting clients, offering refreshments, and managing the phone system.
• Provide secretarial support, including the typing of accounts and preparation of engagement letters.
• Assist with company secretarial tasks, including company formations and preparing forms for submission to Companies House.
• Assist with ad-hoc duties, such as post office runs and banking tasks.
• Ensure GDPR compliance across the office, managing sensitive data securely and efficiently.
• Manage billing, update registers.

Key Requirements

• Strong commitment to excellent client service and high professional standards.
• Confident, approachable communicator with strong written and verbal skills.
• Highly organised, with the ability to prioritise and manage multiple deadlines.

Additional Requirements

• Proactive problem-solver with excellent attention to detail.
• Strong team player who supports colleagues and contributes to efficient office operations.
• Proficient in Microsoft Office and other IT systems.

Model

Office Based

Salary

Competitive

Benefits

Benefits

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
• subject to exceptions and business needs