Administrator - Operational Tax Reporting

Rathbones; Liverpool; Presencial; GBP 24.000 - 32.000; Jornada completa

Descripción de la vacante

Rathbones in Liverpool is seeking an Administrator - Operational Tax Reporting to support the Operations team. The role emphasizes service excellence, protection of client assets, and compliance with regulatory requirements and internal policies.

You will contribute to Lean initiatives, maintain strong stakeholder relationships, and perform administrative tasks in line with the team procedures manual to improve efficiency and CX/UX.

Formación

• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Ability to grasp new tasks quickly.
• Strong written and verbal communication skills.
• Client service focus and stakeholder relations.
• Proficient in Microsoft Office and able to work in a fast-paced team.

Responsabilidades

• Deliver service excellence and protect client assets.
• Ensure compliance with regulatory requirements and internal policies.
• Contribute to team initiatives and Lean improvements.
• Maintain SLAs and provide reliable client service.
• Support UAT and data governance activities as needed.

Conocimientos

Organisational skills

Time management

Attention to detail

Quick learner

Written and verbal communication

Client focus

Teamwork

Multi-tasking

Relationship building

Adaptability

Herramientas

Microsoft Office

Descripción del empleo

Job Title: Administrator - Operational Tax Reporting

Department: Operations

Location: Liverpool

Contract Type: Permanent

The Team

The Operational tax team is responsible for ensuring that RIM and RIMI meet their US Qualified Intermediary (QI) and AEOI (both FATCA and CRS) obligations and additionally for ensuring that RIM meets its obligations as an SEC registered Investment Advisor.

For our QI obligations, this involves ensuring that we hold correct documentation for any clients who wish to invest in US securities and for all clients who are US Persons (for example W-8 or W-9 forms). The team produces 1099 reports relating to dividend, interest, and sales proceeds income for our US clients annually which are also submitted to the IRS and reports US income of non-US clients to the IRS annually on a pooled basis. This permits RIM and RIMI to offer the majority of clients lower rates of withholding tax on their US dividends and interest.

For our AEOI obligations, the team ensures that we hold validation information on the tax residencies of all clients and additionally for ensuring that all entity clients have provided valid AEOI self-certification information. The team submits FATCA reporting (US clients) and CRS reporting (client's resident in neither the US nor the UK) annually to both HMRC and Revenue Jersey.To meet RIM’s SEC obligations, the team submit 13F reports quarterly and ADV reports both annually and after any material changes to the business. The team also ensures that all relevant information is sent annually to all SEC clients.The team is also responsible for withholding tax (WHT) reclaim service which is aiming to offer RIM’s largest charity clients a reduction in the WHT paid on foreign dividends in partnership with our global custodian, BNY Mellon. There are currently 9 jurisdictions in scope. The team provides the charity clients with the relevant documentation and once completed, instructs BNY Mellon of the details of the reclaims to be made.

The Role

Delivery of service excellence

Protection of client assets

Compliant with regulatory requirements and company policies

Positive contribution to your teams new and existing initiatives

Outcomes of the Role

Provide a professional and reliable service for clients, investment managers, advisers, and product providers.Ensure you are adhering to the teams current SLAs and to all regulatory requirements.

Accountable for administrative tasks within the team in line with the team’s procedures manual.

Ensure that you are actively participating in the 4+1 habits from Lean methodology. These include dynamic Visual management boards, appropriate team meeting involvement, continuous improvement through identification and resolution of issues, and standard operating procedures.

Support the continuous improvement across the team leading to enhancements in efficiency and clients and customer experience (CX/UX).

Assist in User Acceptance Testing (UAT) of new and existing IT systemsEnsure that you are operating within the Group data governance framework and that data quality and integrity is maintained.

Be aware of the conduct rules and act with integrity.

Be aware of CASS related processes relevant to your team and that you escalat(e) any issues to your manager.

Build and maintain relationships with all stakeholders, both internal and external.

Knowledge, Skills and Experience

Excellent organisational and time management skillsHigh level of accuracy and attention to detail

Ability to grasp new tasks quickly

Strong written and verbal communication skills

Client service focusGood working knowledge of Microsoft Office

A team player able to multi-task in a fast-paced environment

Ability to build constructive relationships with other members of staff at various levels

Adaptable, flexible, and able to accept responsibility for given tasks