Administrator - Learning & Development

Swantoncare; Coventry; Remote; GBP 20,000 - 30,000; Part time

Job summary

Swantoncare is seeking an Administrator to provide essential customer-focused service and administrative support for their Learning & Development team in a remote role with travel requirements. The successful candidate will support various administrative tasks, liaise with numerous teams, and help coordinate events, requiring strong organizational and IT skills.

Benefits

Refer a friend scheme

Long service awards

Employee benefits app

Cycle to work scheme

Pension scheme

Life cover

Funded qualifications

Career pathways

Employee Assistance Programme (EAP)

Qualifications

• Minimum of Level 3 in English is essential.
• Significant experience in an administrative role, preferably in the care sector.
• Advanced IT skills in Microsoft Office and Access software.

Responsibilities

• Provide administrative support to the Learning & Development team.
• Liaise with HR, Finance, and other departments for timely information.
• Assist with billing, payroll, finance, and recruitment processes.

Skills

Organizational skills

IT skills (Microsoft Office, Access)

Communication skills

Customer service orientation

Education

Level 3 in English

Job description

About The Role

Do you have previous experience within a fast paced administration role with dynamic responsibilities?

We have an exciting opportunity for a Administrator to join the Swanton team based in Kingston Upon Hull who will provide an efficient and effective customer focused service and administrative support within Swanton’s operating region.

Job title:Administrator

Location:This is a remote role with travel may be required based on the needs of the Learning & Development team.

Hours:20 hours per week, over 5 days.

WE DO NOT OFFER SPONSORSHIP.

Key responsibilities include:

• Liaising with HR, Finance, Property Services, Head Office and the Quality & Governance Team to ensure the timely and accurate provision of information and data as and when needed.
• Supporting the finance department with billing, petty cash, invoicing and other finance related tasks.
• Provide focused administrative support, assisting the site management team in completing processes including but not limited to pay-roll, finance, recruitment, rota planning, managing training records and ensuring HR records are in good order.
• Support with the internal and external communications strategy and implementation including ‘Swanton News’ newsletter and annual reports.
• You will be involved in supporting with ad hoc and on-going projects within the region.
• Work with regional colleagues in the organisation of internal and external events such as regional events and away days, staff meetings, family meetings and work with others to organize Swanton’s participation in recruitment fairs and promotional events, attending and playing a full and positive part when requested.
• Coordinate regional meetings from collating and sending out papers to minute taking as required.
• Completion of audit processes as required to meet the needs of the business.
• Assist in the collation, preparation and presentation of monthly regional reports.

About you

To be successful in the role of Administrator it is essential that you have a minimum of a Level 3 in English and significant experience within an administrative role, it is desirable to have previous experience within the care sector. You will also need to be able to work under you own initiative, priorities your workload and adapt accordingly.

You will be required to have exceptional organisational skills and be advanced IT skills in packages such as Microsoft Office and experience of Access software or other business information systems is also required.

As you will be required to travel between the different services it is essential you are able to travel within the regions and have access to transport.

What we can offer:

Refer a friend scheme we know that you will know fantastic people who will be make a great contribution, you will receive £400 each time a successful referral is made *

Above and beyond we recognise that our staff teams do amazing things for the people we support and their teams. We award contributions for those who go the extra mile and for good inspection feedback with vouchers for high street shops and other surprises!

Long service awards we recognize your contribution to the team and celebrate long service

Employee benefits app stay connected to our community, receive discounts across everyday and luxury shops, access information about learning & development opportunities.

Cycle to work you can save money and get fit with our salary sacrifice scheme

Pension we will auto enrol you into our salary sacrifice pension scheme

Life cover you will be entitled to the death in service benefit.

Funded qualifications earn whilst you learn! we aim to develop our own talent, giving you the opportunity to develop your career with Swanton *

Career pathways we invest in our people and offer apprenticeships in Health and Social Care (Level 3). Earn whilst you learn has never been easier!

Swanton Educates we have our own training qualification centre which can further support your development

Trained mental health first aiders available to support you when you need someone to talk to

Employee Assistance Programme (EAP) free confidential access to 24hr assistance program for counselling, advice and support

Employee Voicewe hold regular events throughout the year to listen to your feedback about working with us

*subject to eligibility & criteria

About The Service

As our Administrator you will be the first point of contact for inquiries and provide general administrative duties to support the Learning & Development team as and when required. A dedicated administrator who would enjoy an evolving environment, is adaptable, friendly and seen as the "go-to" person for the Learning and Development department.