Administrator (Estates Department)

2gether Support Solutions Limited; Canterbury; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Company Pension

Onsite childcare facilities

Annual leave allowance (buy/sell)

Job summary

2gether Support Solutions Limited is seeking an experienced administrator to join the Estates Team at Kent and Canterbury Hospital on a full-time fixed-term basis until April 2027. You will provide high quality administration, clerical and typing support and act as a liaison between Management, staff and contractors.

The role covers diary management, data entry, HR-related confidential tasks and general office duties within a busy healthcare environment, with an emphasis on accuracy and

Qualifications

• Experience of a range of administrative/secretarial procedures in a busy environment.
• Excellent customer service skills when dealing with internal and external customers.
• Computer literate including Word, Excel and Outlook.

Responsibilities

• Act as the main point of contact for Management for enquiries from other departments.
• Transcribe from audio, copy type or shorthand and ensure correct layout, spelling, and punctuation.
• Maintain filing systems and databases with accurate data entry and GDPR compliance.
• Plan and facilitate rota management and overtime/agency requests.
• Maintain stationery and office supplies.
• Meet deadlines and escalate where needed.
• Provide general office support including post, emails and phone duties.
• Offer support on confidential matters including HR issues and formal meetings.

Skills

Administrative procedures

Customer service

Word, Excel, Outlook

Prioritising workload

Interpersonal skills

Tools

Word

Excel

Outlook

Job description

The role

2gether Support Solutions is a Facilities and Estates services company providing support to healthcare professionals caring for over 2000 patients daily across multiple East Kent hospital sites. 2gether provides vital services including maintenance, cleaning, catering, procurement, logistics and much more.

We are looking for an experienced administrator to join our Estates Team at Kent and Canterbury Hospital l on a full time (working 37.5 hours per week, Monday - Friday), on a fixed term basis until April2027. As a central point of the team, the administrator provides high quality, comprehensive administration, clerical and typing support whilst acting as a liaison point between Management, other staff and contractors.

Key responsibilities

• Act as the main point of contact on behalf of Management for all enquiries from other departments within 2gether and the Trust.
• Transcribe from audio, copy type or shorthand (where appropriate), all correspondence as required by the team, ensuring layout, spelling, grammar and punctuation is consistent and correct.
• Maintain filing and computer systems and relevant databases, ensuring accurate data entry, efficient management of records and compliance with GDPR.
• Plan and facilitate rota management and overtime/agency requests across the department.
• Maintenance of stationary and office supplies.
• Meet deadlines and commitments of others within agreed timescales, escalating where required.
• General office support, such as sorting post, photocopying, sending and receiving emails, answering telephone calls and dealing with enquiries.
• Provide support on confidential matters, including HR issues and formal meetings.

The person

• Experience of a range of administrative/secretarial procedures, within a busy administrative environment
• Excellent customer service skills when dealing with internal and external customers
• Computer literate, including Word, Excel and Outlook.
• The ability to prioritise own workload and meet deadlines with outstanding organisational skills.Remain calm in a busy environment whilst working under pressure.
• Good interpersonal skills, communicating and liaising within a multidisciplinary team.

Why work with us?

• Generous annual leave allowance plus the opportunity to buy or sell leave
• Company Pension
• Onsite childcare facilities
• Blink- Staff communications app
• Viv up- Staff discounts & wellbeing platform
• Discounted food in canteen
• Access to the blue light card
• We offer discounts and savings that make a difference to you including:
• Discounted travel, accommodation, airport parking, holidays, skiing and travel extras
• Subsidised bus pass
• Health and beauty, gifts, toys, fashion and entertainment
• Training and development opportunities including apprenticeships and functional skills training

Please see attached Job Description for full range of responsibilities.

Social values are at the core of 2gether Support Solutions. We are committed to fostering a diverse and inclusive workforce that truly represents our local communities. We welcome applications from individuals of all backgrounds, abilities, and experiences. As a Disability Confident employer, we actively encourage and support candidates with disabilities throughout the recruitment process and beyond, ensuring equal opportunities for all.