Administrator Computing and Software

Skatelescope; Manchester; Remote; GBP 24,000 - 32,000; Full time

Job summary

SKAO is seeking an admin support to join the Computing and Software team, reporting to the Senior Project Manager. You will assist project managers and the broader Solution Team with administrative, contract, delivery and support activities to enable delivery of computing and software solutions at SKA Observatory.

The role is fixed-term for 18 months, based at SKAO Headquarters, Jodrell Bank, UK, with flexible hours in agreement with the line manager. UK local contract applies.

Qualifications

• Completed secondary school education.
• Hands-on experience in an administrative, project support or project office role.
• Excellent organisational and time management skills.
• Excellent interpersonal skills with a customer-oriented approach.
• Excellent attention to detail and ability to learn new tools.

Responsibilities

• Provide administrative and contract management support to project managers.
• Coordinate and schedule meetings, workshops, risk reviews, interviews and training.
• Maintain shared project calendars and record minutes and actions.
• Track outstanding actions and follow up with stakeholders.
• Format and review documentation and presentations.
• Use Confluence, Jira, Miro and Slack to support collaboration.
• Support Joiner, Mover, Leavers (JML) processes.

Skills

Organisational skills

Time management

Customer-oriented

Team player

Willingness to learn

Education

Completed secondary school education

Tools

Confluence

Jira

Miro

Slack

Microsoft Office

Google docs/sheets

Job description

The SKAO Computing and Software team is looking for an admin support to join their busy team reporting to the Senior Project Manager Computing and Software.

The administrator will support the Project Managers and the broader Solution Team with administrative, contract, delivery and support activities helping the teams to focus on delivering the computing and software solutions for the SKA Observatory. The post holder will be an individual contributor coordinating activities across the business in multiple functional areas. The successful candidate will be a well organised and efficient team player with excellent attention to detail, flexibility and a demonstrated ability to learn.

This is a fixed term position with a duration of 18 months and is based at the SKAO Headquarters at Jodrell Bank, Cheshire, UK.

We welcome applications from candidates of all nationalities, especially those from member countries. However, for this role relocation support will not be available and applicants must be able to comply with the terms of a UK based local contract, details of which may be accessed on SKAO's recruitment portal.

SKAO is committed to providing an inclusive and flexible working environment, meeting the requests of our Colleagues whilst also fulfilling the needs and objectives of the Observatory.

This role requires the post holder to work across different time zones and, in line with SKAO policy, flexible working hours will be supported in agreement with the line manager.

The main functions of this role will be:

• Supplier and contract management support including activities such as creation and closure of work orders, raising of requisitions and purchase orders, tracking, checking and processing of invoices.
• Support Program Increment Planning events and workshops.
• Coordinate and schedule meetings, workshops, risk reviews, interviews and training sessions.
• Maintain shared project calendars and project manager calendars.
• Record meeting minutes and actions.
• Track and follow-up on outstanding action items.
• Use tools such as Confluence, Jira, Miro and Slack on a regular basis to prepare and maintain shared workspaces, create Jira tickets, Miro boards, Slack channels and Confluence pages, add people to them etc.
• Support team Joiner, Mover, Leavers (JML) processes.
• Format and review documentation and presentations.
• Undertake any other reasonable duties as directed by the line manager.

The successful applicant for this role will have:

• Completed secondary school education.
• Hands-on experience in an administrative, project support or project office role.
• Excellent organisational and time management skills.
• Excellent interpersonal skills with a customer-oriented approach.
• Excellent attention to detail.
• Excellent Microsoft Office skills including Excel, Outlook, Word, PowerPoint.
• Be a flexible team player who is adaptable to change and able to work under own initiative.
• Ability and willingness to learn new skills, processes or systems such as CEMAR (contracts), Unit 4 (Finance) and others as required.

The ideal candidate would also have:

• An administration qualification.
• Experience working in a multicultural environment and across different time zones.
• Proficient with software tools that enable collaboration such as Google docs/sheets, Confluence, Jira, Slack and Miro.
• Having worked in an environment where video conferencing is widely used.
• Experience of working in a programme or large project environment.
• Willingness to travel abroad to planning events if required (e.g. potentially once or twice a year for a week)