Administrator | Central London Community Healthcare NHS Trust

Central London Community Healthcare NHS Trust; Willesden; On-site; GBP 31,000 - 32,000; Full time

Job summary

Central London Community Healthcare NHS Trust is seeking an organised Band 3 Administrative Officer to join the Brent and Harrow Community Cardiology Service on a permanent, full-time basis (37.5 hours per week).

The role covers Brent bases including Harlesden, Hillside, Sudbury, Willesden and Wembley, supporting clinicians and ensuring efficient appointment management.

Qualifications

• Strong communication skills.
• Excellent attention to detail.
• Confident IT user; experience with clinical systems such as EMIS is desirable.

Responsibilities

• Coordinate cardiology clinics, book amendments or cancellations of patient appointments.
• Monitor referrals and waiting lists; update PIFU records.
• Respond to enquiries and maintain patient information on EMIS and other systems.

Job description

Administrator | Central London Community Healthcare NHS Trust

Company:

Company: Central London Community Healthcare NHS Trust

Salary: £30,630 - £32,346 per annum, inclusive of HCAS

Are you an organised, enthusiastic administrator who enjoys making a real difference behind the scenes?Join our friendly Brent and Harrow Community Cardiology Service and help keep vital care running smoothly for patients living with heart conditions.

We are looking for aBand 3 Administrative Officerto join us on apermanent, full-time basis (37.5 hours per week), Brent bases including Harlesden, Hillside, Sudbury, Willesden and Wembley. Working alongside our Heart Failure Specialist Nurses and wider cardiology team, you will be at the heart of a busy, supportive service where every detail matters.

No two days will be quite the same! You will coordinate clinics and patient appointments, manage referrals and waiting lists, respond to enquiries from patients and colleagues, and keep accurate records using clinical systems such as EMIS. You will also support digital appointment letters, organise meetings, take minutes and help the service lead prepare reports and monitor performance.

We would love to hear from someone with strong communication skills, excellent attention to detail and a genuine passion for helping others. You will be confident using IT, able to prioritise competing tasks and comfortable working both independently and as part of a team.

If you are ready to bring your organisational skills to a role that supports better patient care in your community, we would love to hear from you!

As the Band 3 Administrative Officer, you will:

• Coordinate cardiology clinics, create clinic ledgers and book, amend or cancel patient appointments.
• Monitor new referrals received through SPA, maintain waiting lists and update patient-initiated follow-up (PIFU) records.
• Communicate appointment details clearly and sensitively to patients, carers and healthcare professionals.
• Manage service inboxes and telephone enquiries, responding promptly and directing complex queries to appropriate colleagues.
• Maintain accurate patient information on EMIS and other clinical systems, ensuring confidentiality and timely record updates.
• Prepare and distribute meeting agendas, minutes, correspondence and other administrative documents.
• Support the Cardiology Service Lead with data collection, KPI reporting, audits and service performance monitoring.
• Manage digital letters and electronic appointment notifications using DrDoctor or similar systems.
• Assist with staff access arrangements, stock ordering, equipment inventories and day-to-day office organisation.
• Prioritise competing tasks, work collaboratively with specialist nurses and provide administrative cover when require

Visa sponsorship is not available for this role. Applicants must have valid UK right to work and must not require sponsorship.

We are proud to be one of the largest community healthcare providers in the country, with more than 4,500 colleagues caring for over four million people across London and Hertfordshire. Every day, our teams bring their skill, compassion, and determination to the people who depend on us.

What inspires us is at the heart of who we are: when we work together, we can help people move forward in ways that truly matter. Our teams support children as they take their first steps in life, and they stand beside adults as they rebuild strength, confidence, and independence. From newborn health visiting to community nursing, stroke rehabilitation, and palliative care, we are there for people through some of life’s most important moments.

Joining Central London Community Healthcare means becoming part of a community that lifts each other up. It means working in an organisation that values compassion, welcomes new ideas, and believes in the potential of every colleague. Your development matters here. Your wellbeing matters. Your voice helps shape the future of the care we provide.

We offer a competitive employment package because the work you do matters. At Central London Community Healthcare, you will join an inclusive organisation that invests in its people, supports development, and helps you thrive while delivering high-quality care.

Please refer to Job description and person specification for outline of skills, knowledge and experience required.

Successful applicants will be required to demonstrate alignment with the Trust’s values -Accountability, Inclusion, Compassion, and Empowerment, alongside fulfilling the duties detailed in the attached Job Description and Person Specification

Please note visa sponsorship for this role is unfortunately not available. Ensure you hold valid right to work in the UK and will not require sponsorship if successful.

This advert closes on Sunday 22 Nov 2026

£55,524 - £62,652 per annum, inclusive of HCAS (pro rata)

Central London Community Healthcare NHS Trust

Central London Community Healthcare NHS Trust

Central London Community Healthcare NHS Trust