Administrator (6 months)

HC Facility Management Limited; Birmingham; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid work

Job summary

HotelCare is seeking a Recruitment Administration support professional to help manage HR-related processes and maintain recruitment records. The role involves coordinating with field-based managers, ensuring document compliance, and handling the recruitment inbox with accuracy and discretion.

The successful candidate will have HR/recruitment administration experience, proficiency with recruitment software and databases, and strong organisational and confidentiality skills.

Qualifications

• Experience in an HR/Recruitment Administration role and understanding of HR processes.
• Proficiency in recruitment software and databases.
• Strong administration skills and ability to handle confidential information professionally.

Responsibilities

• Communicate with the operations team to provide advice and support on recruitment-related matters.
• Manage and maintain Hotelcare personnel records.
• Ensure the legal compliance of documents.
• Ensure the recruitment database is up to date and compliant with legislation.
• Conduct audits and payroll number issuance as needed.
• Support TUPE IN hotels' documents and related processes.
• Manage the recruitment inbox and distribute tasks accordingly.
• Update and maintain in-house databases.
• Be a key contact for candidates when applicable.
• Provide general admin support for ad-hoc tasks and projects.
• Assist with online reviews and company social profiles.

Skills

Administration

Teamwork

Attention to detail

Confidentiality

Communication

Presentation

Flexibility

Proactive attitude

Adaptability

Multitasking

Integrity

People skills

Tools

Recruitment software

Databases

Microsoft Office

Job description

Company Overview:

HotelCare, the UK's foremost hotel support services provider, boasts over 30 years of experience serving up to 200 plus hotels nationwide. Offering premium staff and services, including cleaning over 10,000 rooms daily and catering to various sectors such as apartments, leisure facilities, public areas, and corporate offices, we collaborate with ICE UKand Abbe ltdto introduce sustainable cleaning solutions, reducing our carbon footprint while upholding quality service.

Job Overview:

To efficiently maintain the company's legal, security and operational requirements, providing recruitment support and guidance to the field-based partners. Manage initial point of contact related to the Recruitment department, escalating any issues of concern to field based managers (Head Housekeepers and Senior Managers) and Head of Recruitment.

Notes:

• Hybrid work

Job Description

Key Responsibilities

• Communicate with the operations team to provide advice and support on recruitment-related matters
• Manage and maintain Hotelcare personnel records
• Ensure the legal compliance of documents
• Ensure the relevant Recruitment database is up to date, accurate and complies with legislation
• Conduct audits
• Compliance checks and issuing of payroll number
• Support with TUPE IN hotels' documents
• Managing the Recruitment inbox and distributing accordingly
• Updating and maintaining our in-house database
• Act as a key contact for candidates where applicable
• General administration support for any ad-hoc tasks and projects
• Assist with online reviews and company social profiles

Person specification

Experience

• Work experience in an HR/Recruitment Administration role and understanding of HR processes
• Proficiency in the use of recruitment software and databases

Skills and knowledge

• Strong administration skills
• The ability to work as part of a Team
• The ability to work accurately, with attention to detail
• Familiarity with business software's such as Microsoft Office
• A high level of confidentiality
• Effective written, verbal and presentation skills
• Flexibility and willingness to learn
• A 'Can Do' attitude
• Adapt to change with the needs of the organisation
• Demonstrated Hotelcare behaviours of professionalism and people skills
• Ability to prioritise and multi-task
• Self-motivated, self-aware and demonstrates personal accountability
• Ability to work confidentially and with integrity
• To enjoy working with people

Flexibility

• You may be required to work different and/or additional hours of work (from those to which you have been previously notified in respect of any period) and carry out additional reasonable tasks to meet the needs of the Company and their clients.