Administrator

Cabot Learning Federation; Weston-super-Mare; Remote; GBP 8,600 - 9,500; Part time

Job summary

Airfield Primary Academy is seeking a part-time School Administrator to support daily administration across the nursery, preschool and primary school. You will report to the Operations Manager, manage childcare funding, handle parent invoicing and maintain accurate records while providing reception cover and general admin support.

The 12 hours per week role is year-round, with flexible patterns across three or four days. Experience in a school setting and data protection awareness are desirable.

Qualifications

• Prior administrative experience, ideally in a school/nursery setting.
• Highly organised with attention to detail and a proactive approach.
• Confidential handling of information and data protection awareness.

Responsibilities

• Maintain accurate records for children, staff, training and operations.
• Provide reception cover and handle routine enquiries.
• Prepare nursery invoices and manage payments and accounts.
• Administer childcare funding including checks and deadlines.
• Liaise with CLF colleagues, suppliers and external providers.
• Support Operations Manager and Early Years team with administration.
• Uphold safeguarding, GDPR and school policies.

Skills

Administrative experience

Organised

Attention to detail

Communication skills

Education

Experience in school/nursery or Early Years

Tools

Spreadsheets

Databases

Invoicing software

Job description

# AdministratorEmployer: Airfield Primary AcademyLocation: Weston-super-Mare, SomersetContract Type: PermanentHours: Part TimeSalary: Actual Salary: £8,691 - £9,472Posted: 4th November 2026Expires: 12th November 2026 11:59 PMStart Date: 4th January 2027Job ID: 1582583Job Reference: 44068* Share :* Print**Job Title:** Administrator**Contract Type:** Permanent, All Year Round**Full Time Equivalent Salary:** £26,798 - £29,208 based on 37 hours per week, all year round.**Actual Hours Worked:** 12 hours per week, flexible across three or four days per week**Actual Salary:** £8,691 - £9,472 actual annual salary (Grade B)**Provisional start date:** January 2027Airfield Primary Academy is an exciting and growing school where children, families and staff are at the heart of everything we do. As a new and developing school, no two days are the same, and every member of our team plays an important role in helping us create a welcoming, joyful and ambitious environment for our pupils.We are proud of our supportive and collaborative culture, where colleagues work together, celebrate successes and are always willing to help one another. We are looking for someone who shares these values and who will become a valued member of our team as we continue to grow.**About the Role**We are seeking an organised, reliable and proactive School Administrator to support the day to day administration of our growing nursery, preschool and primary school.Reporting to the Operations Manager, you will play a key role in ensuring that our administrative systems run smoothly and efficiently. The role includes responsibility for childcare funding administration, parent invoicing and maintaining accurate records, alongside providing general administrative support and reception cover.Whilst the responsibilities of the role are important, we are equally looking for someone who is positive, adaptable and willing to get involved where needed. In a growing school, there are times when everyone pulls together to support one another, and we value colleagues who are happy to contribute to the school as part of a team.The role is for 12 hours per week, all year round, including INSET days. We are flexible about the working pattern and welcome discussions about what works best for the successful candidate and the needs of the school. This could be three hours per day across four days, or four hours per day across three days.**Why Join Airfield Primary Academy?**This is an exciting opportunity to join a growing school at a key stage in its journey. You will be part of a friendly and supportive team that is committed to providing the very best experiences for children and families. We are looking for someone who enjoys being part of a team, takes pride in their work and wants to help make a real difference every day.**Key Responsibilities*** Maintain organised and accurate records relating to children, staff, training and school operations.* Provide reception cover, answer telephone calls, respond to routine enquiries and help maintain a welcoming environment for visitors and families.* Prepare and manage nursery invoices, ensuring fees, payments and account records are accurate and up to date.* Administer childcare funding, including eligibility checks, funding claims, deadlines and supporting documentation.* Liaise with CLF colleagues, suppliers and external service providers as required.* Support the Operations Manager and Early Years team with general administration and the maintenance of effective systems and procedures.* Handle confidential information appropriately and comply with school policies, including safeguarding, GDPR and data protection requirements.* Contribute positively to the wider life of the school and support colleagues when required.**About You**The successful candidate will:* Have previous administrative experience, ideally within a school, nursery or Early Years setting.* Be highly organised, dependable and attentive to detail.* Be confident using spreadsheets, databases, email and online systems, and comfortable working with invoices and financial records.* Have strong communication and interpersonal skills, with the confidence to build positive relationships with parents, colleagues and external organisations.* Be able to prioritise their workload, work independently and meet deadlines.* Understand the importance of confidentiality, safeguarding and data protection.* Be positive, flexible and willing to work collaboratively as part of a team.* Take pride in supporting others and contributing to a positive school environment.* Experience of childcare funding and nursery invoicing would be an advantage, although training can be provided for the right candidate.**About Airfield Primary Academy:**Airfield Primary Academy is a new primary school that opened in September 2026 on the former Weston Airfield site in Haywood Village, Weston-Super-Mare. The school will serve the local community of Haywood Village, a growing development of around 6,500 homes, and will form an integral part of the area’s educational provision.The academy opened initially with one class of Reception pupils, and will continue to grow year by year to accommodate up to approximately 700 pupils when full.The purpose‐built school will be set within extensive outdoor spaces designed to support learning and play, including nature areas, grass and all‐weather sports pitches and shared community sports facilities. These resources will help establish the academy as a vibrant hub for both education and community life.**Recruitment timeline:*** Closing Date: 12 November 26 @11.59pm* Interviews: 18 November 26As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.***We are unable to offer sponsorship with this role.*****As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know.**### AttachmentsCLF Privacy NoticeCLF Safeguarding & Child Protection PolicyRecruitment, selection & disclosure policy & procedure (including employment of ex-offenders)Administration Assistant Level 1 Job DescriptionAdministration Assistant Level 1 Person Specification### Safeguarding Statement:The Cabot Learning Federation is committed to safeguarding and promoting the welfare of children and young people. All roles across the trust have a varying level of responsibility for ensuring safeguarding practice, with some roles holding significant responsibility and involving working with children on a daily basis in regulated activity. Regardless of the level of responsibility and involvement in each role, we expect all staff, visiting professionals and volunteers to share this commitment.All successful candidates will undergo a comprehensive pre-employment checking process, including an enhanced DBS check (including a further check against the appropriate barred list), references from current and previous employers, health, right to work in the UK, child disqualification (where applicable), prohibition from teaching/management and online checks. You must also tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.