Admin Assistant & Cover Coordinator

Cabot Learning Federation; Weston-super-Mare; Remote; GBP 18,000 - 20,000; Part time

Benefits offered by this job

LGPS pension

Generous annual leave

Wellbeing support

Health benefits

Cycle to work scheme

On-site parking

Career progression opportunities

Job summary

Broadoak Academy is seeking an Admin Assistant & Cover Coordinator to join our professional services team. The role blends administrative support with managing staff cover to minimise disruption to learning.

You will coordinate cover for planned and unplanned absences, welcome visitors, answer calls and emails, and provide a friendly reception. The post is 28 hours per week during term time, with 2 hours in the morning starting at 7:00am.

Qualifications

• Experience of working in an administrative, reception or office-based environment.
• Excellent organisational skills and the ability to manage multiple priorities in a fast-paced setting.
• Strong communication and interpersonal skills, with the confidence to liaise professionally with staff, students, parents, visitors and external agencies.
• Experience of providing high-quality customer service.
• The ability to problem solve and make effective decisions when coordinating cover arrangements.
• Strong IT skills, including Microsoft Office applications and the ability to learn academy systems.
• Excellent attention to detail and accuracy when maintaining records and processing information.
• The ability to work independently and use your initiative whilst also contributing effectively as part of a team.
• The ability to handle sensitive and confidential information appropriately.
• A flexible, positive and proactive approach to work.
• A commitment to safeguarding, equality, diversity and inclusion, and improving outcomes for all students.

Responsibilities

• Coordinate cover arrangements for planned and unplanned staff absences.
• Liaise with supply agencies and staff to ensure lessons are staffed.
• Provide reception services and sign students in and out.
• Answer calls and emails; respond to queries from parents, staff and students.
• Maintain cover records and provide general administrative support to ensure efficient operations.

Skills

Administrative experience

Reception experience

Organisational skills

Communication skills

IT skills

Customer service

Tools

Microsoft Office

Academy systems

Job description

# Admin Assistant & Cover CoordinatorEmployer: Broadoak AcademyLocation: Weston-super-Mare, SomersetContract Type: PermanentHours: Part Time, Term TimeSalary: £18,411 - £19,943Posted: 2nd November 2026Expires: 13th November 2026 11:59 AMStart Date: 11th January 2027Job ID: 1582121Job Reference: 44057* Share :* Print**Job Title:** Admin Assistant & Cover Coordinator**Contract Type:** Permanent, Term Time Only + INSET Days**Full Time Equivalent Salary:** £26,798 - £29,208 (Admin, CLF Grade B). £29,812 - £32,138 (Cover Coordinator, CLF Grade C) Based on 37 hours per week, all year round.**Hours:** 28 hours per week* 13 hours per week as Admin Assistant* 15 hours per week as Cover Coordinator**Actual Salary:*** Admin Assistant (CLF Grade B, 13 hours per week): £8,062 - £8,787 actual annual salary* Cover Coordinator (CLF Grade C, 15 hours per week): £10,349 - £11,156 actual annual salary**Provisional start date:** January 2027This is an exciting opportunity to join our academy's professional services team in a varied and rewarding role that combines Cover Coordination and Administration support. You will play a vital role in ensuring the smooth day-to-day operation of the academy by managing staff cover arrangements, supporting reception services and providing high-quality administrative support.Each day will begin with coordinating cover arrangements for planned and unplanned staff absences, liaising with supply agencies and staff, and ensuring lessons are appropriately covered to minimise disruption to students' learning. Alongside these responsibilities, you will provide a professional and welcoming reception service, support administration processes and act as a key point of contact for students, families, staff and visitors.This is an excellent opportunity for someone who enjoys variety in their work, has strong organisational skills and is committed to supporting positive outcomes for young people.**Details about the role**As the Cover Coordinator, you will take responsibility for the academy's daily cover administration for approximately two hours each morning, starting at 7:00am. You will organise cover arrangements for staff absences, liaise with supply agencies and supply staff, process cover requests, maintain cover records and ensure all lessons are appropriately staffed throughout the day.The remaining hours will be spent supporting the academy reception and administration function. This will include welcoming visitors, signing students in and out, responding to queries from parents, staff and students, answering telephone calls and emails, and providing general administrative support to ensure the efficient running of academy operations.Working closely with teaching and support staff, you will help maintain effective systems and processes that support both learning and the wider academy community.**About you**You will have:* Experience of working in an administrative, reception or office-based environment.* Excellent organisational skills and the ability to manage multiple priorities in a fast-paced setting.* Strong communication and interpersonal skills, with the confidence to liaise professionally with staff, students, parents, visitors and external agencies.* Experience of providing high-quality customer service.* The ability to problem solve and make effective decisions when coordinating cover arrangements.* Strong IT skills, including Microsoft Office applications and the ability to learn academy systems.* Excellent attention to detail and accuracy when maintaining records and processing information.* The ability to work independently and use your initiative whilst also contributing effectively as part of a team.* The ability to handle sensitive and confidential information appropriately.* A flexible, positive and proactive approach to work.* A commitment to safeguarding, equality, diversity and inclusion, and improving outcomes for all students.Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application.**About Broadoak Academy:**Broadoak Academy is an ever-growing secondary school located in Weston-super-Mare and is quickly becoming the school of choice for parents in the town. We are very proud to be an Ofsted-rated ‘Good’ school. We have a strong sense of belonging and community, and as such, we work together to offer students a well-balanced, happy and successful education. Our community is assured of Broadoak’s pivotal role in their children’s education, wellbeing and futures.**Why work at CLF?**We are a diverse and inclusive community of 37 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others.We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters and so encourage applications from underrepresented and global majority groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.**What we can offer you:*** Access to a generous pension through the Local Government Pension Scheme (LGPS).* Generous annual leave.* A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.* Well-being support through an Employee Assistance Programme.* Health benefits, including wellness sessions, gym discounts, and flu jabs.* A range of generous family leave options, including above industry average occupational maternity pay.* Additional benefits like cycle to work scheme, on-site parking plus many more!**Recruitment timeline:**• Closing Date: 13 November 2026 @11.59am• Short-listing: 13 November 2026• Interviews: 20 November 2026We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.*We are unable to offer sponsorship with this role.*We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.***As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know how we can assist.***### AttachmentsCLF Privacy NoticeCLF Safeguarding & Child Protection PolicyRecruitment, selection & disclosure policy & procedure (including employment of ex-offenders)Administration Assistant Level 1 Job DescriptionAdministration Assistant Level 1 Person SpecificationCover Coordinator JD### Safeguarding Statement:The Cabot Learning Federation is committed to safeguarding and promoting the welfare of children and young people. All roles across the trust have a varying level of responsibility for ensuring safeguarding practice, with some roles holding significant responsibility and involving working with children on a daily basis in regulated activity. Regardless of the level of responsibility and involvement in each role, we expect all staff, visiting professionals and volunteers to share this commitment.All successful candidates will undergo a comprehensive pre-employment checking process, including an enhanced DBS check (including a further check against the appropriate barred list), references from current and previous employers, health, right to work in the UK, child disqualification (where applicable), prohibition from teaching/management and online checks. You must also tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.