Administrator

Pertemps Northampton; Wellingborough; On-site; GBP 14,000 - 21,000; Full time

Job summary

Pertemps Northampton is seeking an experienced Office Administrator for our Wellingborough depot. You will coordinate hire operations, manage purchases, and support transport/logistics processes in a busy environment.

Ideal candidates bring administration experience from construction or haulage sectors, strong IT skills, and a proactive, detail-focused work style. Monday to Friday, 7am-5pm with £12.71 per hour pay.

Qualifications

• Experience in administration within construction, plant hire, engineering, industrial, or haulage/logistics environments.
• Excellent numerical and analytical skills with high accuracy in invoicing and contracts.
• Clear, confident telephone manner and professional email etiquette.
• Tech-savvy with proficiency in Microsoft Office and willingness to learn bespoke software.

Responsibilities

• Process and log plant hires, off-hires, and extensions using internal systems.
• Raise and track purchase orders with transport sheets and delivery notes.
• Assist with transport and driver logistics paperwork.
• Prepare detailed off-hire damage/breakdown notes with workshop engineers.
• Check timecards, job sheets, and driver logs for payroll accuracy.
• Coordinate with central finance to resolve invoice queries and supplier credits.
• Maintain compliance records (maintenance logs, service certifications, H&S docs).
• Answer calls and emails, directing inquiries to the appropriate team.
• Welcome depot visitors and contractors while enforcing site sign-in protocols.
• Order office supplies and manage mail and filing systems.

Skills

Administration

Attention to detail

Communication

IT literacy

Tools

Microsoft Office

Plant management software

Job description

Office Administrator

Location: Wellingborough

Pay Rate: £12.71 per hour

Hours: Monday to Friday, 7am-5pm

Position Overview

We are looking for an experienced and organised Office Administrator to join our busy depot in Wellingborough.

The ideal candidate will come from a construction, plant hire, industrial, or logistics background and be comfortable operating in a fast-paced commercial environment. You will be a core point of contact for administrative operations, liaising between hire controllers, workshop fitters, drivers, and external clients to keep depot processes running smoothly.

Key Responsibilities

Hire & Depot Administration

• Process and log plant machine hires, off-hires, and extensions using internal software systems.
• Raise and track purchase orders, cross-referencing transport movement sheets, delivery notes, and cross-hires.
• Assist with transport and driver logistics paperwork.
• Prepare accurately detailed off-hire damage/breakdown notes in coordination with workshop engineers.

Account & Compliance Support

• Check timecards, job sheets, and driver logs for accuracy before submitting for payroll/invoicing.
• Liaise with the central finance team to resolve invoice queries, purchase order discrepancies, and supplier credits.
• Maintain compliance records (e.g., machine maintenance logs, service certifications, health & safety documentation).

Customer Service & General Office Support

• Answer incoming calls and emails, directing customer enquiries to the relevant hire controller or department.
• Welcome depot visitors, delivery drivers, and contractors while ensuring site health & safety sign-in protocols are followed.
• Order office supplies, manage incoming/outgoing mail, and maintain organised digital and physical filing systems.

Essential Requirements & Qualifications

• Experience: Proven administration experience within a construction, plant hire, engineering, industrial, or haulage/logistics environment.
• Industry Knowledge: Familiarity with plant machinery terminology (e.g., excavators, dumpers, telehandlers) and hire office procedures is strongly preferred.
• IT Literacy: Tech-savvy with proficiency in Microsoft Office and comfortable learning bespoke plant management software.
• Attention to Detail: Excellent numerical and analytical skills with high accuracy when cross-checking hire contracts, POs, and invoices.
• Communication: Clear, confident telephone manner and professional email etiquette when dealing with clients, drivers, and depot staff.
• Work Ethic: Proactive, self-motivated, and capable of prioritising tasks under tight operational deadlines.