Administrator

Oxford Centre for Education & Research in Palliative Care; Oxford; On-site; GBP 28,000; Part time

Job summary

A healthcare research center in Oxford is seeking an Administrator to support financial administrative work and assist with course coordination. The role requires strong organizational skills and the ability to work independently in a team environment. The successful candidate will be on-site during the probationary period with opportunities for off-site work as needed. Competitive compensation is offered for this part-time position.

Qualifications

• Experience in administrative roles, particularly in a financial context.
• Strong organizational skills and ability to prioritize tasks.
• Excellent communication skills, both written and verbal.

Responsibilities

• Support departmental financial administrative work.
• Assist with course administration and coordination.
• Provide general administrative support across the department.
• Help prepare and submit funding applications.
• Manage contracts and support account preparation.

Job description

Administrator

Oxford Centre for Education and Research in Palliative Care

Hours: 22.5 hours per week

Pay: £28,000 full-time (Agenda for Change: Band 4 equivalent)

Location: Sobell House, Churchill Hospital, OUHFT, OX3 7LE

Office based role on site for probationary period and then variation to be agreed.

This position is subject to a six-month probationary period.

Role

We are seeking an administrator to primarily support departmental financial administrative work. The role will also assist with course administration.

The successful candidate will work with the administration team, Education Lead, Director, IT support, management accountant.

Key responsibilities

• Financial Administration: Working closely with the finance team to streamline processes, record and track transactions, assist with preparing course budgets, manage contracts, and support account preparation.
• Funding Applications: Support the preparation and submission of funding applications.
• Departmental Support: Provide general administrative support across the department, hospitality and support for both online and face-to-face educational programmes.
• Management/Board Assistance: Offer administrative support to the management team and Board of Trustees.
• Marketing support: Offer support for marketing, including website maintenance and social media management.

In collaboration with other team members

• Finance administration: As in key responsibilities
• Course Coordination: support the delivery of education, gather educational resources, liaise with speakers in advance of courses, ensure the needs of the participants, the chair and the speakers are met, accurately track course participant
• details, greet participants, arrange refreshments, provide IT support, and undertake post-course follow up activities such as collating participant feedback.
• The Team: Attend weekly team meetings, liaise with all members of the team to ensure smooth running of the administrative service, be flexible in supporting the team’s needs during periods of heavy workload or when other team members are unavailable, be available to support off-site courses which may involve a small amount of evening and weekend work.
• Facilities: Contribute to maintaining the Study Centre’s environment, manage room bookings.
• Meeting Preparation: Prepare for meetings, including taking minutes and filing records promptly.
• Technical Support: Assist with audiovisual and video conferencing equipment as needed.

General Responsibilities

Deal with all enquiries in a professional and welcoming manner.

Monitor email and other channels of communication with the department.

Prioritise daily tasks and work independently with minimal supervision.

Participate in annual appraisals and provide feedback for team appraisals when required.

Treat everyone respectfully, valuing equality, diversity and inclusivity.

Support occasional off-site work, which may involve a small amount of evening and weekend working.

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