Administrator

Central and North West London NHS Foundation Trust; Milton Keynes; On-site; GBP 21,000 - 26,000; Full time

Job summary

Central and North West London NHS Foundation Trust is seeking an enthusiastic and well organised administrator to provide general support across services based in the healthcare departments.

The role involves liaising with internal teams, external agencies and the Prison, with training provided in a supportive environment to ensure confidential handling of information, accurate record keeping and efficient day-to-day administration across departments.

Qualifications

• Experience providing general administrative support in a healthcare or similar setting.
• Strong communication and organisational skills are essential.
• Ability to work well in a team and handle confidential information.

Responsibilities

• Distribution of post
• Timely processing and response to routine correspondence.
• Acting as first point of contact for the prison and external agencies.
• Ensuring information is processed in a timely and confidential manner.
• Providing secretarial support to the wider team.
• Producing the daily patient movement list.
• Responding to requests for Medical Records .
• Scanning and filing .
• Providing support for the recruitment process.
• Allocating internal/external appointments .
• Ordering supplies.
• Ensuring routine maintenance of equipment and treatment areas.

Skills

Administrative support

Communication skills

Teamwork

Organisational skills

Microsoft Office

Tools

Microsoft Office

Job description

Job Overview

We are seeking an enthusiastic & well organised individual to provide general administrative support to the services based across all of the healthcare departments.

Job Overview

We are seeking an enthusiastic & well organised individual to provide general administrative support to the services based across all of the healthcare departments.

We are a small, well integrated team pivotal to enabling quality Health Care to be delivered to our patient group.

We liaise closely with the Prison & external agencies. We are seeking an individual with strong communication skills & commitment to Team work.

Full training in a supportive environment.

Main duties of the job.

To provide general administrative support where needed across healthcare. Duties include, but are not limited to.

• distribution of post
• timely processing and response to routine correspondence.
• acting as first point of contact for the prison and external agencies.
• ensuring information is processed in a timely and confidential manner.
• providing secretarial support to the wider team.
• producing the daily patient movement list.
• responding to requests for Medical Records .
• scanning and filing .
• providing support for the recruitment process.
• allocating internal/external appointments .
• ordering supplies.
• ensuring routine maintenance of equipment and treatment areas.

Working for our organisation

The Healthcare Department at HMP Woodhill believes in 'caring not judging.' We work together in a mutually supportive manner to provide quality Health Care to our patients. The Admin Team is pivotal to enabling the work of our Clinicians & Sub-contractors. We are a well integrated Team with a proactive & 'can do' culture.

Please note: This vacancy does not meet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. “Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.