Administrator

Veolia; London Borough of Hammersmith and Fulham; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

Access to our company pension scheme

Free physiotherapy service

Discounts on groceries and retailers

Resources for health, financial well‑l

Training and development opportunities

Employee financial wellbeing support

Job summary

Veolia is seeking an Operations Administrator in London to support daily operations at our Hammersmith location. The role covers payroll, procurement, invoicing, and supplier management, with a focus on accuracy and timely delivery.

You will liaise with clients, coordinate with technical teams, and assist management with project admin, health & safety, and internal communications. A strong team player with IT skills is essential.

Qualifications

• Administration experience including payroll, procurement and invoicing.
• Ability to work in a team with good communication at all levels.
• Follow detailed processes to ensure accuracy.
• Proactive, diligent with strong work ethic and good time management.
• IT skills and familiarity with relevant software.

Responsibilities

• Ensure maximum productivity through efficient execution of duties.
• Manage works order system for seamless operations between Veolia and clients.
• Maintain system compliance and optimize workflows.
• Serve as the primary point of contact for client engagement and inquiries.
• Coordinate with technical teams for system maintenance and troubleshooting.
• Process requisitions and purchase orders, including capex orders.
• Manage supplier relationships and delivery schedules.
• Handle invoice processing, payment terms, and contract administration.
• Complete month-end checks and financial documentation.
• Provide administrative and project support to the management team.
• Support depot welfare initiatives and internal communications.
• Ensure compliance with Health & Safety procedures and assist with investigations.

Skills

Communication skills

Teamwork

Attention to detail

Time management

Tools

Google Suite

Workday

Payroll systems

Job description

Salary: £30,784.00 per annum, plus Veolia benefits

Grade: 4.1

Hours: 40 hours per week, Monday to Friday, AM to PM

Location: Bagleys Lane, Hammersmith, SW6 2BW

What we can offer you;

• 25 days of annual leave plus bank holidays
• Access to our company pension scheme
• Free physiotherapy service
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• Ongoing training and development opportunities, allowing you to reach your full potential
• Stream - Employee financial wellbeing support: early access to your earned pay, savings, budgeting, financial coaching & rewards

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Operations Administrator you'll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What you'll be doing;

• Ensure maximum productivity through efficient execution of duties.
• Manage works order system for seamless operations between Veolia and clients.
• Maintain system compliance and optimize workflows.
• Serve as the primary point of contact for client engagement and inquiries.
• Coordinate with technical teams for system maintenance and troubleshooting.
• Process requisitions and purchase orders, including capex orders.
• Manage supplier relationships and delivery schedules.
• Handle invoice processing, payment terms, and contract administration.
• Complete month-end checks and financial documentation.
• Provide administrative and project support to the management team.
• Support depot welfare initiatives and internal communications.
• Ensure compliance with Health & Safety procedures and assist with investigations.

What we're looking for;

• Previous administration experience; payroll, procurement and invoicing experience is essential.
• The ability to work as part of a team with good communication skills at all levels is necessary.
• Able to follow detailed processes to ensure accuracy of information.
• Proactive and diligent worker with a strong work ethics and excellent time management skills.
• IT Skills
• Experience of Google Suite & Workday.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.