Administrator

Mainstay Recruitment Solutions Ltd; Durrington; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Training and development

Office-based role

Job summary

Mainstay Recruitment Solutions Ltd is seeking an organised Administrator to join the Accommodation Compliance team based in Larkhill. This permanent, full-time, office-based role supports upgrade and compliance projects across the busy defence estate, ensuring compliance information is accurate and documentation is maintained.

You will coordinate with internal departments and external stakeholders, produce reports, manage contractor quotations, and support project mobilisation while maintaining

Qualifications

• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational skills with the ability to manage multiple priorities.
• A high level of accuracy and attention to detail.
• Strong communication skills and the confidence to work with a variety of stakeholders.
• The ability to analyse information, identify issues and support effective project delivery.
• Experience using Maximo or another CAFM or asset management system would be advantageous but is not essential.

Responsibilities

• Maintaining compliance records, certification and project documentation.
• Raising remedial works and tracking their progress through to completion.
• Requesting and monitoring contractor quotations.
• Coordinating BPSS clearances and supporting project mobilisation.
• Updating asset information and ensuring records remain accurate.
• Producing reports and monitoring project workflows.
• Supporting the wider Accommodation Compliance team with general administrative duties.
• Liaising with internal departments including Asset Management, Compliance and Customer Experience, as well as external stakeholders including the Defence Infrastructure Organisation (DIO) and contractors.

Skills

MS Office

Excel

Organisation

Attention to detail

Communication

Stakeholder management

Tools

Maximo

Job description

Administrator - Accommodation Compliance

Permanent | Full Time | Larkhill | £28,000 + Benefits

The Role

Our client is looking for an organised and detail-focused Administrator to join their Accommodation Compliance team based in Larkhill. This is an office-based role supporting the delivery of accommodation upgrade and compliance projects across a busy defence estate. Working as part of a close-knit team, you’ll play a key role in ensuring compliance information is accurate, documentation is maintained, and projects continue to move forward efficiently. If you enjoy working in a fast-paced environment where no two days are quite the same, this is an excellent opportunity to join a supportive team with genuine opportunities for development.

Key Responsibilities

• Maintaining compliance records, certification and project documentation.
• Raising remedial works and tracking their progress through to completion.
• Requesting and monitoring contractor quotations.
• Coordinating BPSS clearances and supporting project mobilisation.
• Updating asset information and ensuring records remain accurate.
• Producing reports and monitoring project workflows.
• Supporting the wider Accommodation Compliance team with general administrative duties.
• Liaising with internal departments including Asset Management, Compliance and Customer Experience, as well as external stakeholders including the Defence Infrastructure Organisation (DIO) and contractors.

What We're Looking For

• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational skills with the ability to manage multiple priorities.
• A high level of accuracy and attention to detail.
• Strong communication skills and the confidence to work with a variety of stakeholders.
• The ability to analyse information, identify issues and support effective project delivery.
• Experience using Maximo or another CAFM or asset management system would be advantageous but is not essential.

What's on Offer

• Permanent, full-time position
• Monday to Friday, 40-hour week
• Rotating working hours of either 8:00am-4:30pm or 8:30am-5:00pm
• Office-based role in Larkhill
• Supportive team environment
• Ongoing training and career development opportunities
• Opportunity to join a well-established organisation delivering facilities management and accommodation services across the UK defence estate