Administrator

Kane Group; Birmingham; Hybride; GBP 23 000 - 32 000; Plein temps

Avantages offerts par ce poste

Cash Health Plan

4 x Salary Death in Service

Auto Enrolment Pension

Private healthcare discounts

Paid professional subscriptions

Cycle to work scheme

Training and development opportunities

Résumé du poste

Kane Group is seeking an Administrator to join the Birmingham team. The role combines office and site-based work, supporting operations, documentation, purchasing, and compliance across projects.

You will liaise with the Operations Manager, site teams, clients, and suppliers to keep information accurate and accessible, while contributing to a smooth daily workflow and high standards of administration.

Qualifications

• 5 GCSE passes (or equivalent) including Maths and English.
• Minimum of 2 years’ experience in an administrative role.
• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Skilled in document control systems such as Viewpoint, Field View and 4Projects (4P).
• Experience working within the building services and/or the construction sector.
• Experience with systems implementation.

Responsabilités

• Provide comprehensive administrative support including diary management, correspondence, and visitor reception.
• Manage office resources including supplies, meeting scheduling, mail distribution & filing.
• Handle calls, emails, and visitor interactions professionally, liaising with internal teams, clients and suppliers.
• Support the Operations Manager with confidential tasks as required.
• Support ISO audits, inspections, renewals, and compliance documentation.
• Oversee filing and distribution of QA documents and ensure standards compliance.
• Manage project documents, RFIs, technical submissions and deliveries, plus handover materials.

Connaissances

MS Office

Document control

Communication

Organisation

Formation

5 GCSEs inc. Maths & English

Outils

Viewpoint

Field View

4Projects

Description du poste

• Hours Monday - Friday 08:00 -17:00 ( 40 hours)

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are seeking an Administratorbased in Birmingham to be part of our growing team.

About the Role

The Administrator will provide administrative and operational support across Kane Group's Birmingham office and project sites. Working closely with the Operations Manager, site teams and other departments, the postholder will help ensure the smooth running of day-to-day activities and the effective coordination of project documentation, records and communications.

The role will involve a combination of office and site-based working, supporting activities such as document control, compliance, purchasing, deliveries and general administration. The postholder will build positive working relationships with colleagues, clients, suppliers and subcontractors, ensuring information is accurate, up to date and shared with the appropriate people.

| KEY RESPONSIBILITIES |

General Administration

• Provide comprehensive administrative support including document preparation, data entry, diary management, correspondence, and visitor reception.


• Manage office resources including supplies, meeting scheduling, mail distribution & filing.


• Handle incoming calls, emails, and visitor interactions professionally, serving as a liaison between internal teams, clients, and suppliers.


• Support the Operations Manager with confidential and sensitive administrative tasks as required.

Compliance & Records Management

• Provide support for ISO audits, NICEIC inspections, insurance renewals, and business continuity documentation


• Oversee accurate filing and distribution of HSEQ documents and ensure compliance with company standards.


• Regular checking and updating the company QA systems.


• Assist the Quality Assurance admin when required.


• Utilise Kane Group platforms (Field View, Viewpoint, 4Projects) for managing project data & uploading certifications.

Project & Operations Support

• Manage distribution and tracking of project documents, RFIs, technical submissions, and deliverables.


• Support progress reporting, defects management, and handover activities including O&M manuals and certification collation.


• Ensure PPE, stationery, and site materials are sufficiently stocked and distributed.


• Assist Group departments (HR, Accounts, Procurement, Commercial) with timesheets, absence tracking, invoice filing, expenses, and ad hoc admin support.


• Create and manage purchase and subcontract orders using financial control systems. Including placing orders and updating order sheets once deliveries have been checked off.


• Organisation of deliveries to site or office.


• Updating all site required paperwork.


• Collaborate with internal teams and departments, sharing relevant information and building positive working relationships.


• Respond to client queries and feedback professionally, ensuring they are directed to the appropriate team members and followed up.


• Represent the business in a professional manner in both internal and external presentations and interactions.


• Prepare meeting materials, attend meetings and take meeting minutes.

Corporate Standards

• Promote and uphold Kane Group values, ethical practices, and adherence to all relevant company policies and procedures.

| QUALIFICATIONS |

• 5 GCSE passes (or equivalent) including Maths and English.

| EXPERIENCE & KNOWLEDGE |

• Minimum of 2 years’ experience in an administrative role.


• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook, Teams).


• Skilled in document control systems such as Viewpoint, Field View and 4Projects (4P).


• Experience working within the building services and/or the construction sector.


• Experience with systems implementation.

| ABILITIES & SKILLS |

• High attention to detail and accuracy, with the ability to deliver quality work under pressure.


• Strong communication, interpersonal, and negotiation skills, with a friendly manner and professional phone etiquette.


• Strong organisational skills; able to manage and prioritise own workload and support others in doing the same.


• Self-motivated, proactive and adaptable with a willingness to embrace change and learn new skills.


• Confident, professional, and flexible approach to work.


• Team player who leads by example and adopts a collaborative, can-do attitude.


• Able to effectively delegate tasks and motivate others.


• Maintains a smart, professional appearance and builds strong relationships with clients, suppliers, and subcontractors.


• Comfortable handling a mix of routine and complex tasks with equal enthusiasm.


• Willing to travel within Ireland and the UK for client meetings.


• Familiarity with business operations in construction or building services environments.

| COMPANY BENEFITS |

• Cash Health Plan to include Employee Assistance Programme.


• 4 x Salary Death in Service cover.


• Auto Enrolment Company Pension scheme (Salary Sacrifice).


• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service.


• Enhanced maternity & paternity benefits.


• Paid professional subscriptions.


• Variety of employee discounts.


• Cycle to Work Scheme.


• Corporate Gym discount for Kane employees.


• Branded clothing.


• Active Social and Wellbeing Committees.


• Annual Health Checks.


• Awards for long service.


• Additional annual leave based on length of service.


• Training and development opportunities.

Kane is an Equal Opportunities Employer and is committed to providing a fair and inclusive workplace where everyone feels valued.

If you think you have the expertise and knowledge to fulfill this role.