Administrator

McCarthy & Stone; Bagshot; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Life insurance

Company pension

24/7 Employee Assistance Program

20 days holiday (pro rata)

Apartment discounts for employees

Guest suite access

Gift card discounts

Job summary

McCarthy Stone Ltd is seeking a proactive Administrator to support Violet Place in Bagshot, Surrey. The role focuses on diary management, invoicing, rostering, and general admin to ensure seamless operations for the Estate Manager and team.

You will work part-time (15 hours per week) with a permanent contract, receiving a competitive hourly rate (£13.94) and access to employee benefits. The position suits someone with strong organizational skills and a customer-focused mindset within a

Qualifications

• Proven experience in an administrative role is essential.
• Strong communication skills, both written and verbal.
• Excellent organizational ability and attention to detail.
• Ability to work independently and as part of a team.

Responsibilities

• Diary and calendar management for the Estate Manager and team.
• Invoicing and financial administration using accounting software.
• Oversee staff rotas and scheduling.
• Handle correspondence by email, phone, and mail.
• Maintain filing systems and ensure data protection compliance.
• Assist with general admin tasks and office supplies.

Skills

Written and verbal communication

Organizational skills

Attention to detail

Independent worker

Team player

Tools

Microsoft Office Suite

Accounting software

Rostering systems

Job description

Administrator – Violet Place in Bagshot Surrey

Join McCarthy Stone and play a pivotal role in enhancing the lives of our homeowners.

Position Overview:

We are seeking a proactive and detail-oriented Administrator to support our vibrant Violet Place community in Bagshot, Surrey .This role is central to delivering exceptional service and seamless support alongside our Estate Manager .

• Competitive Hourly Rate: £13.94 per hour.
• Flexible Working Hours: 15 hours per week, permanent contract, Monday to Friday.
• 20 days holiday plus bank holidays (pro rata for part-time).
• Life insurance and company pension.
• 24/7 Employee Assistance Program offering counselling, mental health support , and more.
• Exclusive discounts on McCarthy Stone apartments for employees and immediate family.
• Opportunities to stay in guest suites across UK developments.
• Discounts on gift cards for top brands and restaurants.
• Supportive Work Environment: Collaborate with dedicated colleagues passionate about making a difference.

Key Responsibilities:

• Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team.
• Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records.
• Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements.
• Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail.
• Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations.
• General Administrative Support : Assist with various administrative tasks, including ordering supplies, managing office equipment, and supporting team projects.

Essential Qualifications & Skills:

• Proven experience in an administrative role, with a strong understanding of office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Previous experience in a care or residential setting.
• Knowledge of invoicing and financial procedures.
• Experience with rostering and scheduling systems.

About Us

As the UK’s leading developer and manager of retirement communities, we provide high quality homes to exacting specifications. McCarthy Stone operates over 545 developments across the UK for more than 24,200 people.

We believe in championing the role, wellbeing, and happiness of older people in society. We help our customers have a better later life, so they feel more connected , recognised, and valued than ever. In late 2020 we launched the McCarthy Stone Charitable Foundation to support local causes that help older people in need across Britain .

We are proud to have been certified as a Great Place to Work 2026 as well as making the Great Place to Work for Development and Wellbeing list!