Administrative Support

Pearson; United Kingdom; Remote; GBP 25,000 - 35,000; Full time

Job summary

Pearson is seeking an Administrative Assistant for their Apprenticeship Programme Team in the UK. This remote role involves supporting the delivery of apprenticeship provisions through documentation management, report generation, and ensuring compliance with funding rules. The ideal candidate will be organized, proactive, and detail-oriented, with a proven background in administrative support.

Qualifications

• Proven experience in administrative support.
• Proficient in Microsoft Office, especially Excel.
• Strong communication and organisation skills required.

Responsibilities

• Managing important documentation and generating reports.
• Conducting compliance checks on documentation.
• Monitoring submission deadlines and maintaining records.

Skills

Organisational skills

Communication

Problem-solving

Attention to detail

Data handling

Education

Experience in an administrative support role

Tools

Microsoft Office

Excel

Job description

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At Pearson , we believe learning opens up opportunities, and we are committed to helping people make progress in their lives through learning. As part of our BTEC and Apprenticeships division , we are seeking an organised, proactive, and detail-oriented Administrative Assistant to support the success of our apprenticeship programmes across the UK.

About The Role

As an Administrative Assistant in our Apprenticeship Programme Team , you will play a vital role in supporting the smooth and compliant delivery of apprenticeship provision. This includes managing important documentation, generating performance reports, and ensuring the timely coordination of learner processes such as breaks in learning and withdrawals.

You’ll be working remotely as part of a collaborative team, supporting the Programme Manager and liaising with internal teams and external partners to help deliver high-quality, learner-focused services.

What You’ll Be Doing

• Preparing and formatting reports, presentations, and performance summaries for key stakeholders
• Conducting compliance checks on apprenticeship documentation in line with ESFA funding rules
• Creating and distributing weekly performance reports using Excel (e.g., VLOOKUPs, pivot tables, IF statements)
• Monitoring submission deadlines for Breaks in Learning, withdrawals, and Planned Programme End Dates
• Maintaining accurate records and filing documentation in line with data protection policies
• Supporting meetings with scheduling, agendas, minutes, and action tracking
• Responding professionally to internal and external queries, escalating where needed
• Assisting with calendar and inbox management for the Programme Manager
• Continuously identifying ways to streamline admin processes and improve efficiency
  
  

What We’re Looking For

Essential Skills & Experience:

• Proven experience in an administrative support role
• Proficient in Microsoft Office, especially Excel (strong data handling and reporting skills)
• Strong communication, organisational, and problem-solving skills
• High attention to detail and ability to manage multiple priorities
• Collaborative mindset with a proactive, can-do attitude
• Comfortable working in a remote environment
  
  

Desirable

• Experience in an apprenticeship or training provider setting
• Familiarity with ESFA funding requirements or Ofsted audits
• Knowledge of MIS systems and e-portfolio platforms
  
  

Why Join Us?

At Pearson, we’re not just transforming learning; we’re transforming lives. We champion equity and inclusion, celebrate diversity, and are committed to providing a supportive environment where all our employees can thrive. As a Pearson colleague, you’ll be empowered to grow your career while contributing to work that makes a real difference.

Working Arrangements

• Remote (UK-based applicants only)
• Full-time: 37.5 hours per week
• Standard working pattern: Monday to Friday, 8 AM – 5 PM
  
  

Ready to make your mark in learning?

Apply now and help shape the future of apprenticeships with Pearson.

1097464

Job: Operations

Job Family: ENTERPRISE

Organization: Enterprise Learning & Skills

Schedule: FULL_TIME

Req ID: 19990

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs and E-Learning Providers

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