Administrative Services

NHS Scotland; United Kingdom; Remote; GBP 29,000 - 31,000; Part time

Job summary

NHS National Services Scotland is seeking a Medical Education Administrator (Ref: 260922) for a part-time role (29 hours per week) in Scotland. You will coordinate induction programmes for junior doctors and medical students and liaise with local partners to ensure all training requirements are met.

The post involves managing room bookings for the clinical training department, supporting teaching activities, and being the first point of contact for students.

Qualifications

• Must have an Administration qualification or sufficient alternative admin experience.
• Demonstrates strong communication with a wide range of staff.
• Ability to work autonomously and adapt to changing service demands.

Responsibilities

• Coordinate induction programmes for junior doctors and medical students.
• Liaise with local stakeholders and university partners to meet training requirements.
• Manage room bookings for clinical training and assist with organising and recording teaching.
• Act as the first point of contact for medical students before arrival.

Skills

Communication skills

Organisational skills

Administrative experience

Team coordination

Education

Administration qualification

Tools

Microsoft Office

Job description

Medical Education Administrator (Ref: 260922)

Substantive post

Part time– 29 hours per week

Band 3 Salary Range £29,103 – £31,409 per annum pro rata

Distant Island Allowance of £2,578 per annum pro rata

Are you a highly motivated individual who enjoys organising and planning? The Medical Directorate (Acute) and Practice Education team are looking for an administration coordinator. This post holder will be responsible for coordinating induction programmes for junior doctors and medical students, liaising with local stakeholders and university partners to ensure all training requirements are met. The post holder will report to the Medical Directorate Business manager and will be supported by the Medical team and the Practice Education team, this post holder will become an integral part of the team.

This post would be suitable for those with a clinical background but also for non-clinical staff depending on their experience. The medical education administrator will manage the room bookings for the clinical training department and assist with the organising and recording of medical teaching. The post holder is the first point of contact for all medical students before arrival. Applicants must have strong communication skills, with ability to communicate with a wide range of staff.

You will hold an Administration qualification or have sufficient alternative admin experience. Successful applicants must be dynamic and able to adapt to changing service demands, clear direction will be provided but the post holder will be expected to work with autonomy once established in the post.

You will be expected to comply with the Induction Standards and Code of Conduct for Healthcare Support Workers within 3 months of commencing your role – details can be viewed on http://www.hcswtoolkit.nes.scot.nhs.uk/resources/hcsw-standards-and-codes/

Please note that this post is not eligible for sponsorship in line with current Gov.uk guidance. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK without the need for sponsorship BEFORE submitting any applications. Further information can be found here

Closing date: 25/10/26

Interview date: 03/11/26

*Please note this is a local advertisement and no relocation or interview expenses are applicable.

Preferred candidates will be required to join the Protecting Vulnerable Groups (PVG) Scheme or undergo a PVG Scheme update prior to a formal offer of employment being made.

In promoting equal opportunities, we welcome applications from all sections of the community.