Administrative Receptionist

Michael Page (UK); London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading fund manager in the Energy industry is seeking an Administrative Receptionist for their London office. This permanent, full-time role involves managing reception duties, organizing meetings, and supporting office management tasks. The successful candidate will enjoy a competitive salary, generous leave, and a supportive work environment.

Benefits

Generous holiday leave

Cycle to work scheme

Friendly work environment

Qualifications

• Proven experience on a front reception desk in Financial Services.
• Professional telephone manner and strong communication skills.
• Excellent time management and multi-tasking ability.

Responsibilities

• Manage reception and be the first point of contact for visitors.
• Organize meetings, travel, and office supplies.
• Support office management tasks and assist the Head of Operations.

Skills

Interpersonal skills

Communication skills

Time management

Attention to detail

Flexibility

Self-motivation

PC skills

Tools

Microsoft Office Suite

Job description

• Permanent, full time role based in the centre of London
• Be part of a rapidly growing success story as they expand across Europe

About Our Client

Our client is a well-established fund manager in the Energy industry. This large organisation is renowned for its commitment to excellence and its significant influence within the sector.

Job Description

· To be the first point of contact for external visitors to the Company

· Announce the arrival of guests

· Manage the switchboard, redirecting internal and external phone calls

· Organise incoming and outgoing packages and post

· Ensure the reception areas are kept tidy

· Book meeting rooms

· Ensure meeting rooms are kept tidy and make any necessary arrangements for meetings (breakfast, lunch meetings…)

· Assist with the organisation of Company events

· Arrange cars and couriers

· Order stationery and office and kitchen supplies

· Book and arrange travel, transport and accommodation for the team's work trips

· General administrative duties including preparing internal notes/documents, filling and photocopying

· Take care of expenses of the team members

· Support office management tasks including dealing with different providers (e.g. mobile, utilities, security company)

· Assist the Head of Operations with other administrative duties

The Successful Applicant

· Proven experience of working on a front reception desk ideally within the Financial Services industry

· Professional confident, clear telephone manner

· Strong interpersonal/communication skills - verbal and written

· Excellent time management skills and ability to multi-task

· Good attention to detail and accuracy

· Flexible (i.e. ability to adapt to change/approach to work, ability to multi-task)

· Excellent PC skills and aptitude for learning new systems

· Must be self-motivated and have the ability to work on own initiative

Proficient use of Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

What's on Offer

• A competitive salary in the range of £25,000 - £35,000 per annum.
• Generous holiday leave.
• A friendly and supportive work environment
• A unique opportunity to be part of our department in London.
• Benefits like Cycle to work scheme.

Take advantage of this excellent opportunity to develop your career. We encourage all suitable candidates to apply for this Administrative Receptionist role today.