Administrative Officer (REDEPLOYEE APPLICANTS ONLY)

City St George's, University of London; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

City St George’s, University of London is seeking an Administrative Officer to support the Estates, Environment and Facilities team across Clerkenwell, Moorgate and Tooting campuses. You will manage diaries, prepare papers, support recruitment, process finances, maintain records and coordinate communications while ensuring compliance and smooth operations in a busy environment.

Evidence of degree or equivalent experience, strong organisational and communication skills, and ability to handle

Qualifications

• Degree level or equivalent experience required; strong administrative and communication skills.
• Attention to detail and ability to manage multiple priorities.
• Experience with financial processes, records management and stakeholder collaboration desirable.

Responsibilities

• Provide comprehensive administrative support to the EEF Senior Management Team including diary management, meeting administration, recruitment support, and financial processing.
• Maintain departmental systems, SharePoint sites and documentation; coordinate communications; support procurement and budget monitoring; prepare reports and meeting papers; assist with compliance, audit and policy administration.

Skills

Diary management

Meeting administration

Recruitment support

Financial processing

Records management

SharePoint

Procurement

Budget monitoring

Education

Degree or equivalent experience

Tools

SharePoint

Job description

Please note: This role is only open to redeployee applicants at City St George's. Applications from individuals who are not redeployee applicants will not be considered at this time.

City St George’s, University of London is the University of business, practice and the professions and brings together the expertise and excellence of City, University of London and St George’s, University of London into one institution. The combined university is now one of the largest higher education destinations for London students, combining a breadth of disciplines across health, business, policy, law, creativity, communications, science and technology. Our students are at the heart of everything that we do, and we are committed to supporting them to pursue their career and personal ambitions.

Our research is engaged, at the frontier of practice and has a positive impact on the world around us.

Background

Estates, Environment and Facilities (EEF) delivers a wide range of services across the University's Clerkenwell, Moorgate and Tooting campuses, including project management, space management, security, maintenance and facilities services. We are seeking a proactive Administrative Officer to provide specialist administrative support to the department, helping to ensure the efficient delivery of services to students, staff and external stakeholders while supporting a busy operational environment.

Responsibilities

• The postholder will provide comprehensive administrative support to the EEF Senior Management Team, including diary management, meeting administration, recruitment support, financial processing and records management.
• The role will maintain departmental systems, SharePoint sites and documentation, coordinate communications, support procurement and budget monitoring activities, prepare reports and meeting papers, and assist with compliance, audit and policy administration across the department.

Person Specification

• The successful candidate will be educated to degree level or possess equivalent experience, with strong administrative, organisational and communication skills.
• They will demonstrate excellent attention to detail, customer service and the ability to manage competing priorities.
• Experience of supporting financial processes, maintaining records and working collaboratively with a range of stakeholders is essential.
• Knowledge of higher education administration or an estates environment would be advantageous.

Additional Information

Closing date for applications: 8th November 2026 at 11:59pm

Interviews are scheduled to take place from 30th November 2026

The selection process will involve an interview and an assessment. The assessment will be on either financial literacy or minute taking. Further details will be confirmed at the interview stage.

City St George’s offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

City St George’s, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City St George’s operates a guaranteed interview scheme for disabled applicants.

For additional information on City St George's, our policies, strategy and values; Click here

The University of business, practice and the professions