Administrative Officer

Brook Street; York and North Yorkshire; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Administrative Officer to join their team in York. This role involves handling various administrative tasks including managing communications, organizing records, and supporting the team. Ideal candidates will have excellent communication skills, proficiency in IT office packages, and the ability to multitask in a fast-paced environment. The position offers a hybrid work model and requires BPSS + DBS clearance.

Qualifications

• Good use of IT office packages required, as work is computer based.
• Excellent communication skills, both verbal and written.
• Ability to work at pace with a high degree of accuracy in written records.
• Strong multi-tasking skills, ability to work from different work-streams.
• Have proficient use of Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Ability to manage mailboxes and respond to email queries.
• Be comfortable working in a fast-paced changing environment.

Responsibilities

• Handling phone calls, emails, and general enquiries.
• Keeping records and files organised.
• Helping with scheduling and basic diary management.
• Assisting with preparing simple documents.
• Providing general support to the team.
• Managing mail and basic office tasks.
• Ordering and looking after office supplies.
• Doing basic data entry when needed.

Skills

Good use of IT office packages

Excellent communication skills

Ability to multitask

Proficient in Microsoft Office

Ability to manage mailboxes

Comfort in fast-paced environments

Job description

Administrative Officer - Public Sector Department

Brook Street in partnership with a public sector department has a fantastic opportunity to join their team as an Administrative Officer.

• Location: York - YO1 7PX
• Hybrid: 60% office based 40% remote
• Hourly rate: £14.52
• Working Days/Hours: Monday to Friday, 37hrs per week. 9am-5pm

Experience Needed

• Good use of IT office packages required, as work is computer based.
• Excellent communication skills, both verbal and written.
• Ability to work at pace, with a high degree of accuracy in written records.
• Strong multi-tasking skills, ability to work from different work-streams.
• Have proficient use of Microsoft Office (Outlook, Word, PowerPoint, and Excel) with the ability to build and maintain spreadsheets to collate information.
• Ability to manage mailboxes and respond to email queries.
• Be comfortable working in a fast-paced changing environment while providing quality output and adhering to performance targets.
• Be able to complete tasks in both a confidential and sensitive manner.

Duties of the Role

• Handling phone calls, emails, and general enquiries
• Keeping records and files organised
• Helping with scheduling and basic diary management
• Assisting with preparing simple documents
• Providing general support to the team
• Managing mail and basic office tasks
• Ordering and looking after office supplies
• Doing basic data entry when neededHelping arrange meetings or small events
• Welcoming visitors and offering general reception support

Training

No annual leave during training period. Up to 4 weeks.

Clearance level

BPSS + DBS

EEO and Diversity Statement

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex‑military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.