Administrative Officer

The University of Chichester; Portsmouth; On-site; GBP 21,000 - 25,000; Full time

Job summary

The University of Chichester Academy Trust is seeking an Administrator/Receptionist for our busy school office. The role covers administrative support, pupil records, admissions and events, plus welcoming pupils, families and visitors.

You will work collaboratively with staff and external agencies, demonstrating strong organisational and communication skills, safeguarding commitment, and a friendly, customer-focused approach.

Qualifications

• Proven administrative experience in a school environment.
• Strong communication and organisational skills.
• Commitment to safeguarding and confidentiality.

Responsibilities

• Provide high-quality administrative support to the school office.
• Manage pupil records and admissions processes.
• Coordinate school events and contribute to a welcoming reception for pupils, families and visitors.

Skills

Organisational skills

Communication skills

Customer service

Confidentiality

Job description

We are seeking a professional, organised and friendly Administrator/Receptionist to join our busy school office team. This varied role is central to the smooth day-to-day running of the academy, providing high-quality administrative support, managing pupil records and admissions, coordinating school events, and delivering an excellent reception service to pupils, families and visitors. The successful candidate will be an effective communicator with strong organisational skills, the ability to manage competing priorities, and a commitment to safeguarding, confidentiality and customer service. Working collaboratively with staff, parents and external agencies, you will help create a welcoming, efficient and supportive environment for our whole school community., We have introduced a two-week October half-term across all our schools. This initiative is already making a positive impact, giving staff and pupils a valuable break during the long autumn term, reducing absence through illness, and supporting overall well-being. It also brings greater consistency across our Trust, creating a more connected and efficient way of working. It's just one example of how we prioritise our people and create a working environment where everyone can thrive.
We are above average in size with approximately 680 pupils and a nursery on site. The school has been part of The University of Chichester Academy Trust since 2017 as a converter academy. An extensive new academy building programme (PSBP2) funded by the EFSA was completed in February 2020. In 2023, the school expanded further with the opening of our Nest, an inclusion centre for 24 children. We are an inclusive community that challenges and inspires children in a creative and engaging way, laying the foundations for life., You will be part of The University of Chichester Academy Trust, which is uniquely positioned to make a difference in the local educational landscape. The Trust currently encompasses 17 academies, 2 Inclusion centres, and a School-Centred Initial Teacher Training base, all based in Hampshire, Portsmouth, and West Sussex. While we share a common vision and values, each academy has its own identity that contributes to its local community. The Trust is committed to valuing the uniqueness of each school.