Administrative Generalist (1-year limited term)

Alimentiv; Greater London; On-site; GBP 22,000 - 37,000; Full time

Benefits offered by this job

Education Reimbursement

Phone + remote allowance

Office setup allowance

Travel/visiting program

Flexible summer hours

Employee referral bonus

Alimentiv Trust

Mentorship program

Job summary

Alimentiv is seeking an Administrative Generalist to join the Medical Imaging – Image Services team on a one-year limited-term contract, on-site at our London, Ontario office. The role involves handling documents, maintaining records, coordinating activities, and supporting project teams while ensuring regulatory and corporate standards. Ideal candidates will have 1–3 years of admin experience, excellent MS Office skills, and the ability to work independently and as part of a team.

Qualifications

• High school diploma with 1–3 years of relevant administrative experience or a one-year post-secondary qualification.
• Experience in administrative, clerical, document management, or office support roles.
• Excellent time management and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage confidential information and work independently.

Responsibilities

• Maintain and organize paper and electronic documents with accurate filing.
• Review, scan, update, and maintain project documentation per standards.
• Prepare, process, distribute, and retrieve project documents and records.
• Maintain document tracking databases and prepare administrative reports.
• Coordinate meetings, appointments, travel, and prepare agendas/minutes.
• Respond to inquiries via phone, email, and correspondence professionally.
• Provide general admin support to leadership and cross-functional teams.
• Monitor office supplies, equipment, absences, and departmental expenses.
• Support electronic file management and access permissions.
• Identify opportunities to streamline document management processes.

Skills

Organizational skills

Attention to detail

Microsoft Office proficiency

Document management

Written communication

Verbal communication

Time management

Independent work

Confidentiality

Education

High school diploma

One-year post-secondary diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Alimentiv is a global CRO with a singular focus: advancing therapies for patients with gastrointestinal diseases. GI is our WHY and for more than 30 years that purpose has driven our scientific rigour, operational excellence, and deep therapeutic expertise, including supporting more than 70% of IBD compounds in development.
We operate as a private, profit-with-purpose company, channeling our commercial success back into scientific research, technology, and our people. With approximately 700 people across multiple countries and three service lines, we are growing deliberately, and the capability of our leaders and our organization is central to how we get there.

If you want to do meaningful work, build something real, and invest back in research that changes lives — we want to meet you!

Job Overview

We are seeking a highly organised and detail-oriented Administrative Generalist to join our Medical Imaging – Image Services team on a one-year limited-term contract.

In this role, you will provide essential administrative and clerical support to ensure the smooth and efficient operation of the department. You will be responsible for managing electronic and paper documentation, maintaining accurate records, coordinating administrative activities, and supporting project teams in accordance with corporate, industry, and regulatory standards.

Working closely with colleagues and departmental leadership, you will contribute to effective document management processes, support day-to-day operations, and help maintain an organised and efficient working environment.

Key Responsibilities

• Maintain, organise, and manage paper and electronic documents, ensuring accurate filing, tracking, storage, and retrieval.
• Review, scan, update, and maintain project documentation in accordance with corporate, industry, and regulatory requirements.
• Support project teams by preparing, processing, distributing, and retrieving project-related documents, records, and correspondence.
• Maintain document tracking databases, update records, and prepare administrative reports as required.
• Coordinate departmental meetings, appointments, visits, and travel arrangements, including preparing agendas, meeting minutes, and supporting documentation.
• Respond to internal and external inquiries via telephone, email, and correspondence, ensuring timely and professional communication.
• Provide general administrative and clerical assistance to departmental leadership and cross-functional teams.
• Assist with monitoring and coordinating office supplies, equipment, staff absences, and departmental expenses as required.
• Support electronic file management activities, including transferring files, managing access permissions, and maintaining accurate digital records.
• Identify opportunities to improve document management processes and administrative workflows to enhance departmental efficiency.

Skills & Qualifications

• High school diploma with 1–3 years of relevant administrative experience, or a one-year post-secondary diploma or qualification in a related field.
• Previous experience in an administrative, clerical, document management, or office support role.
• Strong organisational skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience managing electronic files, including saving, transferring, sharing, and organising digital documents and video files.
• Ability to maintain accurate records, update tracking databases, and manage document access permissions.
• Strong written and verbal communication skills, with a professional and customer-focused approach.
• Excellent time management skills, with the ability to prioritise multiple tasks and meet deadlines.
• Ability to work independently and collaboratively while maintaining confidentiality and following established procedures.
• Must be able to work on-site at our London, Ontario office.

What We Offer

In addition, as an Alimentiv Employee, you’re also eligible for the following programs:

• Education Reimbursement program for full-time employees
• Monthly Cell Phone and Remote Work Allowance (dependent on role eligibility)
• One time office setup allowance (can be used to purchase a scanner/printer, extra monitor, office furniture, etc.)
• Working while visiting program – up to 4 weeks per year!
• Flexible Summer Hours Program from May – September
• Employee referral incentive – we know great people know other great people, and we think that warrants recognition!
• Full-time employees also become beneficiaries of the Alimentiv Trust after one year of employment, and permanent members after 5 years of employment
• Optional formal mentorship program (Alimentorship); country/region annual social events in person; leadership development programs for people leaders in accordance with your seniority; social committee and several other optional initiatives designed to support you in feeling like part of the Alimentiv team!

Our Services

• End-to-end GI clinical trial services, from protocol design through submission support
• Central medical imaging management and endoscopic reading
• Precision medicine and biomarker solutions
• Real-world evidence and clinical consulting
• Histopathology and lab services through AcelaBio

Equal Opportunity and Accessibility

Alimentiv is committed to building a diverse, inclusive and respectful workplace. We are an equal opportunity employer and consider all qualified applicants for employment without regard to race, colour, ethnicity, national origin, religion or belief, sex, gender identity or expression, sexual orientation, age, marital or family status, disability, or any other characteristic protected by applicable law.

Accommodations are available upon request for persons with disabilities throughout the recruitment and selection process. Requests can be directed to [e-mail].

$42,000 - $70,000 a year

+bonus