Administrative & Front Desk Coordinator - Newcastle

FRP Advisory Group; Newcastle upon Tyne; On-site; GBP 21,000 - 25,000; Full time

Job summary

FRP Advisory Group in Newcastle upon Tyne is seeking a Trainee Office Coordinator to deliver high-quality administrative support across the Newcastle office, including front of house, office administration and local events management. This pivotal role ensures smooth day-to-day running, creating a professional and welcoming environment for visitors and employees, and supporting successful local events.

The successful candidate will play a key part in maintaining efficient administrative

Qualifications

• Minimum five grade A to C GCSEs including English and Mathematics.
• Previous experience in business administration and front-of-house/customer-facing roles is advantageous.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Highly organised and meticulous, with excellent attention to detail.

Responsibilities

• Handle telephone calls and enquiries efficiently, courteously, and professionally
• Receive clients, visitors, and suppliers; notify relevant staff members for deliveries
• Ensure the front of house and meeting rooms are clean and presentable at all times
• Assist with administrative duties for office matters including processing invoices, maintain accurate records within business systems and assisting to implement with building and safety requirements
• Assist with general administrative duties for the partners and wider team
• Coordinate and Organise local Marketing and Events including preparing and monitoring invites
• Maintain electronic filing systems, ensuring data accuracy and supporting data cleansing initiatives as required
• Research and book venues; maintain relationships with suppliers
• Coordinate and monitor e-brief communications and other internal communications activities
• Support client onboarding activities, including referrals, conflict checks and CRM maintenance
• Book Partner/Director client team lunches, presentations, and local networking events
• Assist with administrative duties for events (e.g., badges, place settings, documents/presentation packs)
• Coordinate internal local networking across the business

Skills

Front-of-house

Administration

Customer service

Microsoft Office

Communication

Education

GCSEs including English and Maths

Tools

Word

Excel

PowerPoint

Outlook

Job description

FRP Advisory Group in Newcastle upon Tyne is seeking a Trainee Office Coordinator to deliver high-quality administrative support across the Newcastle office, including front of house, office administration and local events management. This pivotal role ensures smooth day-to-day running, creating a professional and welcoming environment for visitors and employees, and supporting successful local events.

The successful candidate will play a key part in maintaining efficient administrative