Administrative Coordinator (IT)

Morson Group; East Rainton; Hybrid; GBP 33,000 - 44,000; Full time

Job summary

Morson Edge is seeking an Administrative Coordinator to support the IT team in procurement, supplier management and financial reporting. The role involves administration of assets, contracts and data, and coordinating purchase orders with third-party suppliers.

Ideal candidates will have 3+ years in IT, ITIL knowledge, strong MS Office and Power BI skills, and experience with SAP or ERP systems. Hybrid work setup with a need to start before Christmas.

Qualifications

• At least 3 years’ experience in an IT function (ideally within energy sector or similar operations).
• Working knowledge of IT Service Management processes (ITIL).
• Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint) and Power BI.
• Knowledge of ERP systems for purchase orders and supplier management (SAP).
• Understanding of financial processes and reporting.
• Experience with ITSM tools including data input and SLA management.
• Experience working with third party suppliers to deliver IT equipment/services.

Responsibilities

• Support IT team with procurement and financial reporting to ensure users have necessary equipment.
• Provide administration for assets, contracts and suppliers and report on datasets.
• Support purchase orders and work orders procurement including electronic signature coordination.
• Provide data verification to support IT operations.
• Collaborate with stakeholders across a matrix team to ensure timely information flow.

Skills

Stakeholder management

Data analysis

Prioritisation

Presentation skills

Problem solving

Tools

SAP

Power BI

MS Office Suite

ERP systems

Job description

Location: Rainton Bridge, Houghton-le-Spring, Sunderland
Hybrid working schedule: Office attendance 1x day per week PLUS 4x days per week remote working
Status: CONTRACT INSIDE IR35
Duration: 6 months from commencement (renewable)
Hiring Manager Request: Candidate to start before Christmas

Morson Edge are working with a major player in the Renewables Sector who have a current requirement for a reliable and proactive Administrative Coordinator to join their established IT Team.

Role Purpose

The Administrative Coordinator will support the IT team with general duties which will include:

• Procurement and financial reporting for the department ensuring users have the IT equipment they need to complete their duties developing and supporting communication between the IT team and the user base.
• Providing administration to the IT team on assets, contracts and suppliers and reporting on various data sets.
• Providing documentation and administrative assistance where needed to support purchase orders and work order procurement including electronic signature co-ordination.
• Providing general data verification duties and ensuring the accuracy of data to support the operations of the IT team.

Typical Activities (not limited to):

• Financial management
• Monitors and maintains financial records to ensure compliance and audit requirements are met.
• Provides general support in financial planning and budgeting by compiling and reporting on financial data.

• Sourcing of Equipment
• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes.
• Using market knowledge to inform specifications, ensures detailed pre-qualification questionnaires and tender invitations are prepared.

• Supplier management
• Collects supplier performance data and investigates problems.
• Monitors and reports on supplier performance, customer satisfaction, adherence to security requirements and market intelligence.
• Acts as a routine contact point between the business and third party supplier(s) concerning contract management.

• Asset management
• Applies tools, techniques and processes to create and maintain an accurate asset register.
• Produces reports and analysis to support asset management activities and aid decision-making.

Knowledge and experience

• At least 3 years’ experience in an IT function, ideally within the energy sector or similar operations.
• A working knowledge of key IT Service Management processes (ITIL)
• Excellent knowledge of the MS Office Suite, particularly Word, Excel and PowerPoint and Power BI… if possible!
• Knowledge of ERP systems for the creation of purchase orders and receipting invoices (SAP) and supplier management systems.
• An understanding of financial processes and reporting (this can be shown but is extra helpful if you have experience already!)
• Worked with ITSM tools including the input of data and management of issues and requests within SLA.
• At least 1 years’ Experience of Working with third party suppliers to ensure the delivery of IT equipment and services to support the user base
• Experience of General administrative support for a technical team

You need to be

• Confident dealing with stakeholders at all levels
• Happy operating and communicating within a matrix team (technical and non-technical members)
• A supreme organiser with exceptional prioritisation skills
• Consistently meeting your deadlines
• Clearly articulate in written, verbal and presentation situations.
• Displaying independent problem-solving skills with a active interest in learning
• Have an ability to collate and interpret data, producing meaningful and accurate reports - demonstrating strong attention to detail.