Administrative Coordinator-12 Month Contract

Neuberger; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Neuberger in London is seeking an experienced Administrative Coordinator to provide comprehensive support to investment professionals and senior leadership. You will coordinate meetings, travel arrangements and visa support, while maintaining calendars and processing expenses.

The role is hybrid and based in London, with emphasis on proactive client service. The successful candidate will have strong organizational skills, attention to detail and will thrive in a fast-paced financial services

Qualifications

• Experience as an executive or support assistant within financial services is required.
• Able to perform in a fast-paced environment and support senior level individuals.
• Excellent organizational skills and attention to detail.
• Strong time management and ability to prioritize multiple tasks.
• Proactive, reliable and able to work both in a team and independently.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Provide administrative support for team members.
• Schedule meetings and coordinate room bookings and events.
• Coordinate travel arrangements and visa applications for travellers.
• Serve as liaison with internal groups and support areas across the firm.
• Maintain calendars and process business expenses.
• Assist in archiving and year-end administrative tasks.
• Provide phone coverage and handle high-volume calls.

Skills

Executive support

Communication skills

Organizational skills

Time management

Teamwork

MS Office

Tools

Excel

Word

PowerPoint

Outlook

Job description

London

Full time

R0012498

About Neuberger:

Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization.

As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together.

From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions & Investments "Best Places to Work in Money Management" survey each year since 2013.

For more information, please visit our website at www.neuberger.com.

Position Overview:

We are seeking an experienced Administrative Coordinator. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro-active and anticipating the needs of your client base.

Primary Responsibilities:

• Provide administrative support for members of the team
• Schedule internal and external meetings and conference calls; coordinate room bookings, luncheons, etc.
• Anticipate full range of needs for client visits and coordinate internally as appropriate
• Provide phone coverage for entire team as needed
• Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages
• Coordinate travel arrangements, including flight, hotel and ground transportation
• Apply for Visas where needed for travellers
• Serve as key liaison for the team with internal groups and support areas across the firm
• Maintain, organize and review calendar entries for team members
• Process business expenses for the team and perform monthly reconciliation of the team’s corporate card statements
• Maintain and manage the log of annual general partner meetings and other industry conferences
• Register team members to conferences and events as applicable and coordinate all associated logistics
• Coordinate print jobs with internal or external printers, as applicable
• Maintain office supplies
• Liaise with IT on video conference set up's when needed or other matters requiring IT support
• Assist in yearly archiving for the office
• Temporary cover for other team Executive Assistant as necessary

Key Requirements / Qualifications: (essential unless otherwise stated)

• Experience as executive or support assistant or other related relevant experience within the financial services industry
• Ability to perform in fast paced environment
• Ability to effectively work with senior level individuals throughout the firm
• Excellent organizational skills
• High level of attention to detail
• Strong time management skills; ability to prioritize multiple tasks efficiently
• Resourceful and able to handle multiple and changing priorities
• Proactive in following up on details, anticipating issues, and closing loops on all requests
• Must have excellent manners on the phone and in person, and a strong customer service focus in an intense work environment
• Ability to exercise discretion when managing confidential information
• Must be teamwork oriented and also be able to work independently with minimal guidance
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

#LI-NM1

#LI-Hybrid

Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.

Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [e-mail].

Learn about the Applicant Privacy Notice (https://www.nb.com/en/global/disclosure-privacy-policy).

Founded in 1939, Neuberger is a private, independent, employee-owned investment manager. From offices in 40 cities worldwide, the firm manages $567 billion in client assets (as of March 2026) across a range of strategies—including equity, fixed income, quantitative and multi-asset class, private equity and hedge funds—on behalf of institutions, advisors and individual investors globally.

Tenured, stable and long-term in focus, the firm has built a diverse team—including 790-plus investment professionals and more than 2,900 employees in total—united in their commitment to delivering client outcomes and investment excellence. It is our people who define our culture and have enabled us to be recognized by Pensions & Investments as the first or second "Best Place to Work in Money Management" for last eight consecutive years (firms with 1,000+ employees).

Neuberger believes strongly that all employees are entitled to be treated with respect and dignity, and to work in a professional and safe environment. These values are the cornerstone of our firm. We prohibit any form of harassment, whether mental, verbal or physical. We do not tolerate the support of terrorist groups, acts of terrorism, or threats of violence. All who wish to be employed by the firm are expected to uphold these principles.

For important disclosures: http://www.nb.com/linkedin