Administrative Associate (Remote/WFH)

BITHUMB LABS PTE. LTD.; Penarth, High Street; Remote; GBP 12,000 - 17,000; Full time

Job summary

BITHUMB LABS PTE. LTD. is seeking an Operations / Administrative Associate to keep a remote team running smoothly by handling scheduling, onboarding, and vendor coordination.

Training will cover tools, processes, and ways of working. No prior experience is required and onboarding includes a 3-month probation with a dedicated mentor and SOP guides. You will support HR, finance, and project teams with routine tasks, maintain records in cloud systems, and help organize virtual events and company

Qualifications

• Strong written and spoken English.
• Good organizational skills and attention to detail.
• Comfort with everyday digital tools (email, spreadsheets, online meetings).
• Ability to manage your own time and meet deadlines independently.
• Willingness to learn quickly and ask questions.
• Reliable internet connection and a quiet workspace.
• Legally able to work in Singapore (Singapore Citizen or PR only).

Responsibilities

• Manage calendars, schedule meetings, and coordinate across the team.
• Handle shared inboxes and internal requests.
• Support onboarding of new hires (accounts, equipment, welcome materials).
• Administer allowances, subscriptions, and software licenses.
• Coordinate with vendors, freelancers, and service providers.
• Prepare meeting agendas, notes, and action item trackers.
• Maintain accurate records and files in cloud systems.
• Support HR, finance, and project teams with routine tasks.
• Help organize virtual team events and company updates.
• Suggest improvements to internal processes.

Skills

Scheduling

Communication

Time management

Attention to detail

Willingness to learn

Reliable internet

Work eligibility (Singapore)

Tools

Google Workspace

Microsoft 365

Slack

Notion

Asana

Trello

Job description

About the Role

As Operations / Administrative Associate, you'll keep our remote team running smoothly. You'll handle scheduling, onboarding, vendor coordination, and the many small tasks that let everyone else focus on their work. No prior experience is required. We'll train you on our tools, processes, and way of working.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate across the team
• Handle shared inboxes and internal requests
• Support onboarding of new hires (accounts, equipment, welcome materials)
• Administer allowances, subscriptions, and software licenses
• Coordinate with vendors, freelancers, and service providers
• Prepare meeting agendas, notes, and action item trackers
• Maintain accurate records and files in cloud systems
• Support HR, finance, and project teams with routine tasks
• Help organize virtual team events and company updates
• Suggest improvements to internal processes

Required

• Strong written and spoken English
• Good organizational skills and attention to detail
• Comfort with everyday digital tools (email, spreadsheets, online meetings)
• Ability to manage your own time and meet deadlines independently
• Willingness to learn quickly and ask questions
• Reliable internet connection and a quiet workspace
• Legally able to work in Singapore (Singapore Citizen or PR only)

Nice to Have (not required)

• Prior admin, customer service, or support experience
• Familiarity with Google Workspace, Microsoft 365, Slack, Notion, Asana, or Trello
• Experience working remotely

Skills and Qualities:

dependable, detail-oriented, proactive, discreet, adaptable, helpful.

Training:

paid onboarding/probation of 3 months, a dedicated mentor for the first 90 days, documented guides and SOPs.

Growth:

Operations Coordinator, Executive Assistant, HR Coordinator, Project Coordinator.