Administrative Assistant — Procurement & Protocol Lead

European External Action Service; City of Westminster; On-site; GBP 45,000 - 61,000; Full time

Benefits offered by this job

26 days annual leave and health保险

Job summary

The European External Action Service (EEAS) in London seeks an Administrative Assistant to the Administration Section. The role provides support, expertise and assistance under the Head of Administration, handling assets, procurement, missions planning and protocol matters.

The post is a two-year fixed-term contract with a 37.5-hour work week, in a fully EU multi-cultural environment. The salary starts at GBP 53,112 gross per year with benefits including 26 days leave and health insurance.

Qualifications

• Secondary School Certificate or equivalent.
• Minimum of 3 years of experience related to the tasks.
• Excellent knowledge (C2) of English.
• Right to reside and work in the United Kingdom.
• Very good command of IT applications.
• Medical fitness to perform the required duties.
• Assets / selection criteria: professional qualifications in business administration and/or public procurement.
• Knowledge of French or other EU languages.
• Work experience in international organisations and/or diplomatic missions.
• Personal initiative, flexibility, organisation skills and able to perform duties independently with speed and accuracy.
• Very good team player, able to adapt in a multi-cultural environment.
• High degree of integrity and discretion.
• Ability to prioritise and work under pressure.
• Very good communication skills both written and verbal.
• Fast learner.

Responsibilities

• Provide assistance in the management of the physical assets of the Delegation (office, Residence, expatriates accommodations).
• Assist with procurement procedures and contracts management, including preparation of files to submit to the public procurements and contracts division in Headquarters.
• Provide assistance with the missions planning for the Delegation staff and the missions budget.
• Assist with the management of protocol matters.
• Assist and coordinate representation events and VIP visits.
• Ensure effective planning and coordination of the activities of the Section, in agreement with the Head of Administration.

Skills

Excellent English (C2)

IT applications

Education

Secondary School Certificate or equivalent

Job description

The European External Action Service (EEAS) in London seeks an Administrative Assistant to the Administration Section. The role provides support, expertise and assistance under the Head of Administration, handling assets, procurement, missions planning and protocol matters.

The post is a two-year fixed-term contract with a 37.5-hour work week, in a fully EU multi-cultural environment. The salary starts at GBP 53,112 gross per year with benefits including 26 days leave and health insurance.