Administrative Assistant (Maternity Leave cover)

University of Strathclyde; Glasgow; On-site; GBP 21,000 - 27,000; Full time

Job summary

University of Strathclyde's Department of Mathematics & Statistics invites applications for an Administrative Assistant to provide maternity cover for 14 months. The role supports undergraduate and postgraduate teaching and international programme activities, acting as the first contact for staff, students and visitors.

You will manage databases, class materials, exams, UKVI attendance, diary management and travel arrangements, while assisting with procurement and committee administration.

Qualifications

• Educated to a minimum of Higher grade level, or equivalent, or comparable experience.
• IT literate with experience of Microsoft Office packages (Word, Outlook, Excel).
• Good numeracy and literacy skills.
• Ability to communicate effectively with staff, students and external stakeholders.
• Ability to prioritise work independently and within a team.

Responsibilities

• Provide admin support for undergraduate and postgraduate teaching and international teaching programme activities.
• Act as first point of contact for staff, students and visitors and respond to inquiries.
• Support student administration: databases, records, class materials, examination processes and UKVI attendance monitoring.
• Organise meetings/events; assist with purchasing/procurement and visitor letters.
• Provide committee admin support and arrange travel and accommodation; assist NAU coordination.

Skills

Customer service

Communication

Organisation

Teamwork

Prioritisation

Numeracy

Literacy

Education

Higher grade or equivalent

Tools

Microsoft Office

Word

Outlook

Excel

Job description

Administrative Assistant (Maternity Leave cover) (860286)

FTE: 1(35 hours/week)

Term: Fixed (14 months)

The Department of Mathematics & Statistics is seeking an Administrative Assistant to provide maternity cover for a period of 14 months. The post involves providing efficient administrative support for undergraduate and postgraduate teaching, as well as supporting international teaching programme activities in the Department.

The successful candidate will provide administrative support for staff and students, providing a high level of customer service. The post involves a wide range of administrative duties and responsibilities. You will act as the first point of contact for staff, students, and visitors to the Department, responding to inquiries and redirecting them as appropriate. You will support the student administration function by assisting with the management of databases and records, class materials, examination processes and UKVI attendance monitoring. You will organise meetings and events and provide general administrative support such as purchasing/procurement tasks, assisting with visitor letters, providing committee admin support, as well as booking travel and accommodation.

You will be a key departmental admin contact for the Nanjing Agricultural University (NAU) China, international teaching collaboration and will support the Department’s NAU Coordinator and flying faculty with administration and travel arrangements.
You will contribute to the support given to the Head of Department by assisting with diary management, webpage management, organising meetings and events and responding to requests for information.

To be considered for this role you will be educated to a minimum of Higher grade level, or equivalent, and/or have relevant previous experience in a similar environment. You will be IT literate, with experience of Microsoft Office packages, particularly Word, Outlook, Excel and you will have good numeracy and literacy skills. You will have the ability to communicate both verbally and in writing with a range of internal and external stakeholders. The role involves being able to prioritise your own work independently, within a supported environment, as well as working as part of a team.
For any informal enquiries, please contact Departmental Administrator, Sandra Miller ([e-mail]).

Administrative Assistant (Maternity Leave cover) (860286)