Administrative Assistant (fluent in German, French or Italian), Asset Management

ZipRecruiter; London; Hybrid; GBP 72,000; Full time

Job summary

A leading global asset management firm seeks a dynamic Team PA in London to support a team of partners and associates. The role demands strong organizational skills, diary management, and fluency in German, French, or Italian. Benefits include a competitive salary, annual bonus, and a hybrid work model.

Benefits

Discretionary Annual Bonus

Pension

25 days holiday

Medical & Dental Insurance

Life Assurance

Qualifications

• 3-5 years experience in a Team Assistant or Team PA role.
• Fluent in German, French, or Italian.
• Experience in supporting a team with diary and travel management.

Responsibilities

• Manage complex schedules and diaries for 4 partners and associates.
• Plan travel and itineraries across multiple time zones.
• Liaise with global offices and support PA team during absences.

Skills

Communication

Team player

Resilience

Fluency in German

Fluency in French

Fluency in Italian

Job description

Job DescriptionAbout the Company
This leading global asset management firm with offices in Central London is looking for a dynamic and energetic Team PA with fluent German, French or Italian. Supporting the wider team on this fast paced, high-achieving desk you will be providing varied support to a team that is regularly travelling to Europe and further afield. As a Team PA, you will need to have a high energy and a real interest in providing high level support to the team along with a sense of urgency and ability to pivot when changes happen.

About the role

As one of several Team PAs you will be supporting a team of 4 partners and associates on the desk so you will need to be highly organised across multiple diaries and able to manage busy schedules and adapt to constant diary changes that inevitably occur. The team travel extensively so there will be multiple travel arrangements including all logistics across their travel to Europe and the wider global offices. . This is very much a team environment where the Team PAs support each other and cover absences so a flexible approach is essential for this role. You will also need to be a proven communicator as your team may often work in the German office so you will need to be able to stay on top of their diaries and any changes.

Responsibilities

• Day to day complex scheduling and diary management for circa 4 partners and associates
• Meticulous planning of travel and complex itineraries across multiple time zones
• Support to the PA team during absences (very flat structure in the office)
• Liaison with the other teams across the global offices as required- particularly USA, France, Germany and Switzerland
• Working closely with the wider PA group
• Onboarding new team members on the team as required

Required Skills

• Proven experience as a Team Assistant supporting a team across their diaries/travel
• At least 3-5 years’ experience in a Team Assistant or Team PA role
• Excellent communication skills
• German/English/French/Italian – fluency in German or Italian or French is essential for this role
• Experience from within any industry sector – longevity is key as well as attitude and aptitude!
• A team player, resilient, confident and super friendly
• A can-do attitude is key. No sharp edges or high ego!
• A desire to take ownership of your role and go above and beyond.

Salary and Benefits

• Salary up to £72,000
• Discretionary Annual Bonus
• Pension
• 25 days holiday
• Medical & Dental Insurance
• Life Assurance
• Hybrid – 4/1