Administrative Assistant - Fixed-Term Contract

Cundall; Newcastle upon Tyne; On-site; GBP 20,000 - 28,000; Full time

Job summary

Cundall is seeking an Administration Assistant for its Newcastle office to provide comprehensive office support, including reception duties, document management, and coordination of training sessions. The ideal candidate will be organized and proactive, with strong communication skills and a working knowledge of Microsoft Office. This role is on a fixed-term contract for six months, providing an opportunity to contribute to the team in a creative and inclusive environment.

Qualifications

• Practical office administration experience preferred.
• Highly organised, proactive, and able to meet tight deadlines.
• Confident communicator with excellent written and verbal English skills.

Responsibilities

• Provide reception cover and manage incoming communications.
• Control post handling and organize document formatting.
• Assist in coordination of staff training sessions and office events.

Skills

Organised

Effective communication

Proactive

Initiative

Professional telephone manner

Verbal English

Written English

Tools

Microsoft Office

Job description

The Team

Cundall are leading the way in the provision of creative and sustainable design solutions. To keep up with the demands of the organisation, we require an enthusiastic, collaborative, and dedicated Administrator to join the UK&I Professional Support team, assisting multi-disciplined engineers in our Newcastle office.

The Role

In line with the continuing growth of our business in the UK and internationally, we now wish to appoint an Administration Assistant to join our busy team in Newcastle on a fixed term contract intially for 6 months to provide comprehensive office support.

The role includes:

• Reception cover including answering incoming calls and greeting visitors
• Control of incoming and outgoing post
• Production and formatting of documents to conform to Cundall standards
• Arranging meeting rooms for meetings, seminars, interviews etc.
• Assisting with the set up for hosted events in the office
• Arranging courier services for outgoing parcels and packages
• Monitoring of stationery stock levels, keeping print room, PPE and stationary cupboards organised and tidy
• Assistance in coordinating staff training sessions

You will also ensure that the office and kitchen areas are well maintained, as well as running general errands both on and off-site as required.

You will establish productive relationships with internal and external stakeholders as well as providing comprehensive back-office support to the leadership team in Newcastle.

The Skills

Some practical office administration experience and working knowledge of Microsoft Office would be advantageous.

The ideal candidate would be highly organised and proactive, conscientious and able to work to tight deadlines, making use of initiative and effective communication skills.

You will possess a professional and courteous telephone manner and be a confident communicator both over the phone and in person whilst being able to prioritise your workload effectively. You will also have excellent written and verbal English language skills and be highly presentable.

Job Description

Your career at Cundall

We know that to be the best at what we do we need a diverse workforce underpinned by an inclusive culture. Creating environments where everyone can find joy doing their best work is also great for everyone. That’s why we positively welcome applications from people of all backgrounds and identities, and encourage, support, and celebrate the diverse voices of our people.

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