Administrative Assistant : Activities Team

TipTopJob; Southampton; On-site; GBP 22,000 - 24,000; Full time

Job summary

Join a vibrant and supportive organization as an Activities Team Administrative Assistant. This role is essential for providing administrative support to over 300 clubs and societies, ensuring smooth operations and excellent customer service. You'll interact with students and colleagues, helping to create memorable experiences while honing your organizational and communication skills. If you are detail-oriented, passionate about student experiences, and eager to contribute to a dynamic team, this opportunity is perfect for you. Embrace the chance to make a difference in the student community at a well-respected institution!

Benefits

Annual leave entitlement

Discounted bus passes

Cycle scheme

Qualifications

• Experience in task administration with attention to detail.
• Excellent organizational and prioritization skills.
• Strong communication and interpersonal skills.

Responsibilities

• Provide administrative support to the Activities Team.
• Respond to queries from clubs, societies, and volunteers.
• Assist in delivering student-focused activities and events.

Skills

Task Administration

Customer Service

Organizational Skills

Communication Skills

Microsoft Office 365

Interpersonal Skills

Tools

Digital Systems

Job description

Job Title: Activities Team Administrative Assistant

Location: Southampton

Salary: A£22,843 - A£23,757 pro rata per annum

Job type: Permanent, up to 35 hours per week (we are happy to discuss flexibility) - Term time only (32 weeks per year)

Do you enjoy supporting and enabling others to do their best at work? Do you pride yourself on your organisation skills, customer service and ability to support a number of projects/work areas at the same time? Are you looking to join a vibrant and supportive organisation where every day is different?

If the answer is yes to at least one of these questions, we would love for you to look into our Activities Assistant role.

About the role:

The Activities Assistant is an important role within the student Activities Team. The role will provide accurate and consistent administrative support to the Activities Team and the 300+ clubs and societies, committees and volunteers that the team supports. The role will be the initial contact for our clubs, societies and student volunteers, triaging or responding to email, Teams or in-person queries, and will focus on providing excellent customer service and enquiries resolution.

This role will also support colleagues in the Activities Team in ensuring our admin processes and systems are running smoothly, meaning our communication is top notch. It will also assist the wider Activities Team in delivering a range of its student-focused activities, training and events (such as Clubs & Societies Freshers' Fair, Varsity, Raise & Given fundraising).

About You:

It is essential that the successful candidate has experience of task administration, with meticulous attention to detail and commitment to working as an integral part of the team. You would be excellent at organising and prioritising tasks to ensure their completion to a high standard in a timely fashion.

You will have excellent communication and interpersonal skills to build effective relationships and interact with students and colleagues, approaching situations with professionalism and sensitivity.

You will have a comprehensive knowledge of Microsoft Office 365 suite as well as be eager and able to learn new digital systems and tools.

You will also be committed to and have a passion for the student experiences and the values and vision of SUSU.

About Us:

We are the University of Southampton Students' Union (SUSU). Independent from the University, we're run by students, for students and our vision is that every student loves their time at Southampton.

As an employer, we offer a range of benefits:

1. Annual leave entitlement will be accrued at a rate of 17.06% of your working hours
2. Discounted bus passes (UniLink and Blue Star) and a cycle scheme

Apply Now!

Please click APPLY to be redirected to our website for next steps.

Regretfully, SUSU is NOT a sponsoring organisation and is, therefore, not able to sponsor you for a visa if you require one (such as Tier 2) to work in the UK.

Please note feedback will not be provided if you are not shortlisted for interview.

SUSU is an equal opportunities employer that values a diverse workforce and we want to reflect the student body that we represent. We value diversity, promote equality and challenge discrimination and will ensure that our recruitment activities are mindful of equality and diversity matters.

Candidates with the relevant experience or job titles of: Team Administrator, Office Assistant, Office Administrator, Office Admin, Administrator, Admin, Office Associate, Office Support, General Admin, Executive Assistant, Customer Service Administrator, Customer Service Assistant may also be considered for this role.