Administrative Assistant (6 months FTC)

ARC Regulatory; Belfast; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

32 days of annual leave

Employer pension contributions

Office located in Catalyst Belfast

Job summary

A leading clinical research organization in Belfast is seeking a highly organized Administrative Assistant for a 6-month fixed-term contract. The role involves various administrative tasks, supporting suppliers, and maintaining records. The ideal candidate will have strong organizational skills and experience in an administrative role. Join a dynamic team dedicated to advancing precision medicine and enjoy benefits like 32 days of annual leave and employer pension contributions.

Qualifications

• Minimum 5 GCSEs to include Maths and English to at least grade C.
• 2 years minimum in a prior administrative role.

Responsibilities

• General office administration and support of company suppliers.
• Co-ordination of consultants' travel arrangements.
• Manage communication including emails and phone calls.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

GCSEs including Maths and English

Tools

Microsoft Office Suite

Job description

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ARC's purpose is to expedite access to precision medicine clinical trials for patients globally. We fulfil our purpose through our dedicated team of experts with unparalleled domain knowledge, and the important relationships we have developed with our global clients.

We are a Belfast-based Clinical Research Organisation that specialises in delivering compliance excellence for companies in the precision medicine sector. We support many of the world's leading pharmaceutical R&D companies in implementing unapproved diagnostics in their clinical development programmes for patient selection or stratification, working as a strategic and integrated expert partner, taking full sponsor ownership of the IVD study being conducted in parallel with our clients' IND/IMP trial.

ARC's team of experts cover IVD regulatory compliance, study design and approvals, quality assurance including vendor due diligence and management along with a team of clinical research experts who manage the IVD study, ensuring it is conducted in compliance with local and global GCP, and that the biomarker data is robust and reliable.

To further support our growing client base and to expedite patient access to life-saving experimental medicines, ARC has developed and launched our SaaS platform, ARC360. ARC360 is transforming how organisations access regulatory intelligence and tailor study-specific information for using in vitro diagnostics to select and manage patients in IND trials. Powered by cutting-edge technologies and supported by a team of regulatory, quality, and clinical operations experts, ARC360 is designed to accelerate the initiation of complex clinical trials.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant on a 6 months FTC to support our team by performing a variety of administrative and clerical tasks. The ideal candidate will be proactive, efficient, and able to handle multiple tasks with a high level of accuracy.

• General office administration.
• Support of company suppliers; co-ordination and processing of purchase orders, supplier invoices, ordering of office supplies etc.
• Support with maintaining files and databases in a confidential manner.
• Support with the H&S function and maintaining various H&S records (Remote DSE Assessments, IT Equipment forms, etc.)
• Co-ordination of consultants' travel arrangements, booking flights, hotels, collating time sheets and expense claims.
• Ensure Timekeeping Software is updated weekly to track project progress, time allocation, and invoicing data.
• Organisation of company events – training/seminars/promotional events.
• Manage company telephones, ensuring contracts are up to date and costs are controlled.
• Any other duties, within reason and capability, as determined by company management to ensure the efficient running of the business.
• Minimum 5 GCSEs to include Maths and English to at least grade C (or equivalent)
• 2 years minimum in a prior administrative role
• Management of Filing System
• Maintain calendars and schedule meetings
• Manage communication including emails and phone calls
• Proficient in Microsoft Office Suite (MS Teams, Outlook, Excel, Word, Powerpoint)
• Excellent interpersonal skills & excellent communication skills, both verbal and written
• Proven ability to maintain confidentiality of business and personal information both internally and externally
• Evidence of well-developed organisational, planning and time management abilities
• Ability to Multi-task with a strong attention to detail
• Proven ability to working independently and on own initiative

Why Join ARC Regulatory?

• 32 days of annual leave
• Employer pension contributions
• Office located in Catalyst Belfast – a hub of innovation

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

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