Administrative Assistant

Crane Worldwide UK Limited; Wellesbourne; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

None

Job summary

Crane Worldwide Logistics is seeking an administrator to support the assigned department. The role handles customer order fulfilment, pick lists, and communications with warehouses and providers. You will ensure SLA targets are met and assist with reporting and record-keeping.

Your duties include processing vendor invoices, managing internal transport invoices, and providing timely responses to inquiries while maintaining accurate records.

Qualifications

• 5 GCSEs (A-C) including English and Mathematics
• 2-3 years of experience providing administrative support
• Desirable: 1+ year experience in freight forwarding & logistics

Responsibilities

• Manage customer logistical order fulfilment process
• Create internal and external customer pick lists for warehouse
• Coordinate shipments with Logistics Service Providers to meet SLA
• Process and manage vendor invoices and internal transport invoices
• Respond to enquiries within set SLA
• Maintain KPI data and generate reports

Job description

Crane Worldwide Logistics is a leader in supply chain solutions with over 130 locations across 30 countries providing individual services that address our client's logistics challenges.

This role provides Administration assistance to the assigned department.

Must have an existing right of eligibility to work in the UK.

Essential Job Functions

• Managing Customer Logistical Order fulfilment process.
• Creation of Internal and External Customer Pick Lists for Warehouse.
• Consulting daily with warehouse, management team, supply chain and other departments where necessary.
• Arranging internal and external Customers’ shipments with Logistics Service Providers, monitor and manage to ensure internal and external SLA is achieved.
• Management of all Vendor related Operational invoices.
• Create, process, and lock Operational and Transport invoices daily, weekly, and monthly as required.
• Responds to general enquiries from management, employees, and clients inside and outside of the company within a set SLA.
• Maintain focus on job relevant KPIs and ensures that they are met consistently.
• Prepares reports and provides record-keeping, using specialized software when necessary.
• Prepares and manages internal and external correspondence.
• Ensure that all delivery paperwork is filed and stored correctly.
• Provide administrative support to all areas within the office.
• Other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Talking, hearing, and using hands to operate computer equipment.
• Vision abilities required by this job include close vision and the ability to adjust focus.

Other Skills and Abilities

• Computer literate at an above standard level and skilled in the use of all MS Office programs particularly Excel and Word.
• Dependability and ability to follow instructions.
• Demonstrate an elevated level of accuracy and diligence.
• Exceptional timekeeping and time management skills
• Excellent interpersonal, verbal, and written communication
• Analytical and numerical skills
• Excellent planning and organisational skills
• Extensive knowledge of standard administrative practices, software applications and various internal WHS systems.
• Ability to project, manage and produce an executive standard of quality reports.
• An ability to work in a fast-paced environment.
• Able to work on your own initiative and has exceptional team working skills.

Education & Experience

• Minimum of 5 GCSEsat Grade C and above including English Language and Mathematics
• 2-3 Years experience in providing administrative support.
• Desirable: 1+ years’ experience working in the freightforwarding & logistics industry

Physical requirements

• Talking, hearing and using hands to operate a computer keyboard, mouse and other computer components
• Sitting for extended periods of time
• Vision abilities required by this job include close vision and the ability to adjust focus

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Recruitment Agency Policy

At Crane Worldwide Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details.

Where recruitment support is required, we will engage trusted partners through a formal written agreement. Any CVs received without such an agreement will be treated as direct applications, and Crane Worldwide Logistics will not be liable for any associated placement fees.

We appreciate your cooperation in respecting this policy.

Qualifications

Skills

Behaviors

:

Motivations

Required

Goal Completion

Goal Completion

: Inspired to perform well by the completion of tasks

Ability to Make an Impact

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization