Administrative Assistant

Outwood Grange Academies Trust; Wakefield; On-site; GBP 28,000 - 29,000; Full time

Job summary

Outwood Grange Academies Trust in Wakefield is seeking an Administrative Assistant to support the Procurement Team. You will help manage procurement services across the Trust's 41 schools and handle general emails, data analysis, and supplier records to support cost-effective purchasing.

Full training will be provided; no prior procurement experience required. The role is 37 hours per week, Monday to Friday, year-round, with an emphasis on accuracy, organisation and collaboration with multiple

Qualifications

• Experience supporting administrative activities including managing the team's emails and drafting meeting notes.
• Ability to work in a consistent, structured manner that adheres to regulations and policies.
• An analytical mind to review spend data, identify trends and improve value for money from suppliers.
• Excellent communication across stakeholders and ability to build strong relationships.
• Maintain accurate records with strong attention to detail.
• Ability to plan and prioritise work to meet organisational goals.
• Full driving licence and access to a vehicle as required.

Responsibilities

• You’ll be helping the Procurement Team manage and deliver procurement services across the Trust's schools. This involves dealing with general email queries, processing and analysing data specific to the procurement team, supporting the sourcing of goods and services, managing supplier relationships, and maintaining accurate data files and meeting records.

Skills

Administrative support

Email management

Data analysis

Communication skills

Organisational skills

Tools

Microsoft Office

Excel

Outlook / Email systems

Job description

Administrative AssistantOutwood Grange Academies TrustStart Date: November OnwardsSalary: £28,153 - £29,071Working Pattern: 37 Hours per week, Monday to Friday, Whole Year.

Do you want to be part of a team that's transforming the lives of over 30,000 pupils across 41 schools? We're looking for an exceptional Administrator to support our Procurement Team in delivering the goods and services essential for running our schools. Your work will help ensure that all children, regardless of their starting point, receive an excellent education.

As a not-for-profit organisation, we actively recruit from diverse professional backgrounds. We all work together to raise educational standards for all pupils, irrespective of their socio-economic background. Our goal is to serve our local communities and give pupils the very best life chances to fulfil their aspirations. If you'd relish the opportunity to help deliver this vision, then this is the organisation for you.

This is an important role within our organisation, providing support to our schools by assisting the Procurement Team with various administrative tasks. Your contribution will enable the team to efficiently procure goods and services, ensuring pupils get the most out of the funding available for their education.

Responsibilities

• You’ll be helping the Procurement Team manage and deliver procurement services across the Trust's schools. This involves dealing with general email queries, processing and analysing data specific to the procurement team, supporting the sourcing of goods and services, managing supplier relationships, and maintaining accurate data files and meeting records. This position directly contributes to cost-effective procurement while supporting educational outcomes and operational efficiency.

No prior procurement experience is required, as full training will be provided. For those keen to develop further, we also offer opportunities for additional training, professional development, and the chance to study for industry related qualifications.

Interviews will take place Thursday 5 November at Outwood Grange Academies Trust

If you require further information: Please contact Suzi Richards (Head of Procurement) [e-mail]

Requirements

• Experience of supporting across a range of administrative activities including the management of the team's emails and drafting meeting notes.
• The ability of working in a consistent and structured manner that adheres to regulations, policies and best practise.
• An analytical mind to review spend analysis, find trends and identify where we can improve the value for money offered from our suppliers.
• Excellent communication skills across a variety of stakeholders and the ability to build and maintain strong relationships.
• Maintain accurate and comprehensive records and work with a strong attention to detail.
• The ability to plan and prioritise work to meet commitments aligned with organisational goals.
• Full driving license and access to a vehicle as required.